Programs Coordinator; Administrative Support Coordinator

Job no: 562978
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

Join San Diego State University as a Programs Coordinator and support the programs and operations that help advance research and innovation across the university. Working within the Division of Research and Innovation (DRI), you ll provide administrative and program coordination support for faculty and student-focused initiatives, research operations, and special projects.

In this role, you ll work closely with the Deputy Chief Research Officer, faculty, staff, and campus partners to coordinate meetings, maintain records, prepare materials, manage schedules, and support research-related programs and activities. This is a great opportunity for someone who enjoys staying organized, managing multiple priorities, and contributing to a collaborative university environment.

Key Responsibilities:

Administrative & Executive Support

• Provide administrative support to the Deputy Chief Research Officer and the Division of Research and Innovation.
• Coordinate calendars, meetings, agendas, presentations, reports, and other administrative materials.
• Manage communications, respond to inquiries, and maintain organized records and documentation.
• Assist with research-related projects, information requests, and confidential administrative matters.

Program & Research Operations Coordination

• Support faculty and student-focused programs, research initiatives, and university committees.
• Coordinate meetings and activities for the Deans  Research Council, University Research Council, and university Centers and Institutes.
• Assist with research operations, program documentation, policies, renewals, and special projects.
• Gather information, track activities, and support coordination among faculty, staff, and campus partners.

Meetings, Events & Operational Support

• Coordinate meetings, conferences, and project activities, including scheduling, logistics, materials, and meeting minutes.
• Arrange travel, reconcile expenses, and assist with purchasing and administrative transactions.
• Maintain shared calendars, group email accounts, project records, and other organizational resources.
• Support onboarding and administrative coordination for incoming project staff, interns, and volunteers.

What We re Looking For:

We re looking for an organized, detail-oriented professional who enjoys supporting programs, coordinating activities, and working with a variety of people across a university environment.

Experience in areas such as the following is especially valuable:

• Administrative support, office coordination, or program support
• Calendar management, meeting coordination, and scheduling
• Preparing correspondence, reports, presentations, and meeting materials
• Budget tracking, purchasing, travel coordination, or expense reconciliation
• Managing multiple priorities and handling confidential information
• Working with faculty, staff, leadership, or cross-functional teams is a huge plus
• Office technology and tools such as Google Forms, Qualtrics, or similar platforms is a huge plus
• Higher education, public sector, or nonprofit environments is a huge plus

Why Join Us?

• Support research and innovation – Contribute to the administrative operations behind SDSU s faculty and student research programs.
• Work with university leadership – Collaborate with the Deputy Chief Research Officer and campus partners on research-related activities and initiatives.
• Enjoy variety in your work – Support meetings, projects, communications, program activities, and day-to-day operations.
• Be part of a collaborative team …