ROP​/AE Office Specialist

PLEASE NOTE: This recruitment will supplement the existing Student Services Assistant eligibility list. Successful candidates will be added to the current eligibility list and ranked according to their final examination scores.

Career, Technical, and Adult Education Department-Poway

M-TH, 8.5- hour and 9- hour shifts that include one evening shift working until 6.30 pm.
Friday-5 hours shift/ 7.30 am-12.30 pm

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following:
Training & Experience evaluation (T&E) and Technical/Oral Exam. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1).

PUSD Classification Salary Range: $21.48 - $27.49 per hour
Anticipated Hiring Salary Range: $21.48 per hour (step
1) - $24.91 per hour (step
4)

* This position is 40hrs/week, 12 months/year*

• Under the direction of an assigned supervisor, trains instructors and clerical staff in the use of computers and peripheral equipment and a variety of ROP/AE computerized systems; schedules students according to established procedures and policies; maintains attendance records; prepares correspondence and maintains files and financial records; reviews a variety of reports and records for compliance with guidelines.
• Perform specialized and complex technical and administrative clerical support duties involving independent judgment and action within an assigned office and requiring in-depth knowledge of the function or program; assist in assuring smooth and efficient office operations. E
• Train ROP/AE staff and assist in the application of the ROP proposal/contracts/catalog, enrollment/attendance, certificates/competencies, and claims/inventory/insurance systems. E
• Respond to inquiries from ROP/AE instructors and clerical staff regarding operational and computer systems where judgment and interpretation of policies, procedures or regulations are required. E
• Greet and assist visitors; initiate and receive telephone calls; screen and route calls including emergency calls; take and relay messages; explain office or program policies and procedures; provide technical information and interpretation concerning policies and procedures of assigned program or office according to established guidelines; resolve issues as appropriate. E
• Compile information and input a wide variety of information into computerized database; generate a variety of reports and lists; assure the timely distribution and receipt of a variety of records, logs and reports; request or provide information as necessary to assure completeness and accuracy. E
• Register and enroll new students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records. E
• Prepare and maintain student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; assure related paperwork is received and completed in a timely manner. E
• Receive and process student grades and grade changes. E.
• Collect and account for various monies and fees…