School Coordinator; Administrative Support Coordinator II

Are you an organized administrative professional who enjoys coordinating complex processes and supporting a dynamic academic environment? San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to coordinate the administrative and clerical operations that support the School’s academic programs and public production activities.

Working under the general supervision of the School Director, the School Coordinator provides administrative support to the Director, Associate Director, Academic Advisor, faculty, area heads, committees, staff, students, and members of the public. The Coordinator manages the School’s main office operations, serves as a primary point of contact for faculty and visitors, maintains records and confidential personnel files, coordinates academic appointments and class scheduling, and supports meetings, events, reports, and communications.

The School Coordinator also coordinates instructional and student payroll budgets, tracks expenditures, prepares fiscal reports, and helps ensure that appointments, payroll documentation, financial transactions, and academic processes comply with university procedures, CSU policies, and collective bargaining agreements. This role is central to maintaining continuity in the School’s administrative practices while supporting programs that combine academic coursework with hands‑on theatre, television, film, and new media production.

• Administrative Coordination: Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students.
• Academic Administration: Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate related employment and payroll documentation.
• Class Scheduling: Enter and maintain course schedules for regular and winter sessions, verify the accuracy of room, time, and faculty assignments, identify conflicts, and communicate issues to relevant parties.
• Curriculum and Records: Coordinate curricular proposals, monitor approval deadlines, maintain current curriculum and School records, and distribute surveys supporting accreditation and evaluation activities.
• Budget Coordination: Monitor instructional and student payroll budgets, track expenditures, analyze budget activity, prepare fiscal reports, and recommend adjustments in collaboration with the School Director.
• Office and Event Operations: Coordinate meetings, receptions, events, and other activities; prepare and distribute meeting minutes; maintain supplies and equipment; and coordinate facilities, building access, technology, and service issues.
• Student Employee Support: Hire, train, and supervise office student employees and graduate assistants, including coordinating attendance and absence reporting.

• Academic and Production Impact
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  Support a distinctive School that combines classroom instruction with public theatre, film, television, and new media production programs.
• Broad Administrative Scope
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  Gain experience across academic personnel, curriculum, scheduling, budgeting, payroll, records, office operations, and event coordination.
• Cross‑School Collaboration
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  Work closely with faculty, staff, students, university leaders, committees, the Dean’s Office, and university service areas.
• Creative Academic Environment
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  Contribute to programs supported by theatres, production facilities, film festivals, editing suites, scene and costume shops, and specialized production equipment.
• Operational Leadership
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  Help maintain consistent administrative practices and provide continuity across the…