School Secretary Eligible

This position is being offered as a promotional only opportunity. Applicants must be current contracted employees who have been with the district for 6 months or more, and in satisfactory standing.

PUSD Classification Salary Range 29: $23.13 - $29.60 per hour

Promotional Pay Rate is based on Rule #70.200.4 (see below)

Hourly rate may be slightly lower for employees currently on the 55 schedule (hired prior to 2013) due to the Retirement contribution.

Currently (1) Vacancy at Bernardo Heights Middle School (40 hrs per week/ 10 months/ year)

This list will also be used to fill future vacancies that occur within the life of the list.

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following:
Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1).

• Perform a variety of independent secretarial and clerical functions at a middle school; coordinate school office activities; perform public relations and communication services for the administrator.
• Perform a variety of independent secretarial and clerical functions at a middle school, relieving the supervisor of routine administrative detail as appropriate.
• Perform public relations and communication services for the administrator; coordinate flow of communications between administrators, faculty, staff, students, parents and the community; receive and respond to inquiries, requests and concerns; direct students and visitors to appropriate campus services.
• Type a variety of correspondence, reports, lists, letters and other documents including those of a confidential nature; prepare, take minutes and provide agendas for committee and group meetings as assigned; maintain master calendar as directed.
• Schedule and coordinate meetings, appointments and conferences; screen visitors and phone calls; open, sort, screen, distribute and send mail; communicate phone messages to administrator.
• Prepare, distribute, collect and process specialized forms, packets and information; maintain complex records, lists, logs and files related to students, class schedules, staff, attendance, campus activities, budget and instructional programs.
• Prepare and maintain current lists, records and reports of students assigned to detention, suspension or campus clean-up activities as directed; receive and process discipline forms as assigned.
• Compose, prepare and assemble materials including correspondence, calendars and summary reports; research, collect, compile and edit other reports, manuals and documents.
• Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements.
• Communicate with students, staff and the public, providing information related to District policies, regulations, school functions, activities and programs; make decisions regarding procedural matters according to established guidelines.
• Operate a variety of office equipment including a typewriter, copier, laminator, facsimile, calculator, two-way radio, transcription…