Administrative Support Coordinator II

Job no: 562940
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Are you an organized administrative professional who might enjoy coordinating complex processes and supporting the day-to-day operations of an academic department? San Diego State University’s Department of Anthropology is seeking an Administrative Support Coordinator II to provide comprehensive administrative coordination for academic personnel, curriculum and scheduling, financial activities, graduate program operations, and departmental business functions and events.

Working closely with the Department Chair, faculty, staff, students, the College of Arts and Letters, the Dean’s Office, and central university units, this position manages documentation, timelines, records, communications, and established administrative processes. The role requires sound judgment, discretion, attention to detail, interpersonal skills, and the ability to interpret and apply university and CSU policies while coordinating multiple priorities and deadlines.

The Administrative Support Coordinator II also serves as an important point of contact for the department’s graduate program, supporting prospective, incoming, and continuing graduate students through admissions, onboarding, orientation, and thesis defense processes. Through reliable administrative coordination and responsive service, this position helps sustain the department’s academic programs and supports the College’s commitment to intellectual inquiry, cultural understanding, and student success.

• Academic Personnel: Coordinate recruitment, appointments, reappointments, evaluations, review cycles, and related documentation for faculty, lecturers, and academic student employees.
• Curriculum and Scheduling: Coordinate course scheduling, instructional planning, curriculum updates, course and program proposals, academic reporting, and faculty workload records.
• Financial Coordination: Process and track purchasing, reimbursements, travel, honoraria, expenditures, expense reports, and other financial activities while monitoring departmental budgets and supporting compliance with university policies.
• Personnel Administration: Coordinate onboarding, personnel documentation, payroll and time-reporting processes, personnel records, and employment‑related transactions for faculty, lecturers, teaching associates, graduate assistants, and student employees.
• Graduate Programs: Serve as an administrative point of contact for graduate students and coordinate admissions, onboarding, orientation, records, thesis defense logistics, and related program information.
• Department Operations: Provide administrative support to the Department Chair and departmental governance activities, including calendar coordination, meeting preparation, minutes, correspondence, committee support, and department event planning, such as commencement.
• Office Coordination: Coordinate departmental facilities, space, equipment, inventory, records, communications, and support for department‑affiliated student and community organizations.

• Academic Impact: Support the administrative processes that help faculty teach, students learn, and academic programs operate effectively.
• Graduate Support: Work directly with prospective and continuing graduate students through important admissions, onboarding, and degree‑related processes.
• Cross‑Campus
  
  Collaboration:
  
  Build working relationships with faculty, staff, students, the College of Arts and Letters, the Dean’s Office, shared services partners, and central…