Executive Assistant, Chief People & Culture Officer

Provides high-level executive, administrative, and strategic operational support to the EVP/Chief People & Culture Officer, enabling the leader to advance enterprise people, culture, talent, and organizational priorities. This role manages complex calendar and travel needs, executive communications, leadership and board materials, confidential HR-related information, meeting and event logistics, and cross-functional follow-through with senior leaders and key partners. The Executive Assistant must operate with exceptional judgment, discretion, professionalism, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced, highly visible executive environment.

• Own and proactively manage all aspects of the EVP/Chief People & Culture Officer’s calendar, including prioritizing meetings, resolving conflicts, preparing agendas, coordinating pre-read materials, and ensuring the executive is well prepared for key discussions.
• Serve as a trusted liaison and extension of the EVP/Chief People & Culture Officer with the Executive Leadership Team, People & Culture leadership team, employees, external partners, and other stakeholders, ensuring clear communication, timely follow-through, and appropriate escalation.
• Represent the executive with professionalism by managing meeting requests, welcoming visitors, responding to inquiries, and coordinating interactions with senior leaders, board members, candidates, customers, and business partners.
• Develop, format, proofread, and maintain executive-level presentations, organizational communications, reports, briefing materials, and other business documents for leadership meetings, board and committee discussions, town halls, employee engagement initiatives, and strategic People & Culture priorities.
• Coordinate logistics for People & Culture leadership meetings, executive offsites, team-building events, employee listening sessions, recognition moments, culture initiatives, and other cross-functional programs that support engagement and organizational effectiveness.
• Plan and execute executive meetings and events, including venue coordination, catering, audiovisual requirements, transportation, accommodations, meeting materials, and onsite support.
• Drive special projects and assignments by clarifying objectives, organizing work streams, tracking milestones, coordinating stakeholders, monitoring progress, solving issues, and ensuring timely completion with minimal direction.
• Screen, prioritize, and manage incoming calls, emails, messages, and correspondence, handling routine matters independently and surfacing urgent or sensitive items for executive attention.
• Arrange domestic and international travel, including itineraries, transportation, lodging, meeting accommodations, and expense reporting in accordance with company policies and procedures.
• Handle highly sensitive and confidential corporate, personnel, organizational, compensation, talent, and employee relations information with the utmost discretion, sound judgment, and professionalism.
• Build and maintain strong working relationships across the People & Culture organization and with employees at all levels, partnering effectively with Legal, Finance, Communications, Facilities, IT, and executive support teams to advance business objectives and company events.
• Coordinate high-level and sensitive interactions with senior executives, board members, external advisors, executive candidates, customers, and business partners.
• Support onboarding activities for direct reports and new team members, including coordinating equipment, schedules, orientation activities, and access requirements.
• Create and distribute regular executive communications, newsletters, and team updates to large employee audiences.
• Anticipate executive and team needs, identify opportunities to improve administrative workflows, and proactively create systems that increase efficiency, clarity, and follow-through.
• Perform other duties and special projects as assigned.

• Exceptional organizational, project management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Teams, Word, and Excel.
• Strong written and verbal communication skills.
• High degree of emotional intelligence, professionalism, and executive presence, with the ability to interact confidently and appropriately with senior leaders and confidential stakeholders.
• Ability to manage…