Subcontract Administrator

Job Posting End Date:
Until Filled Shift: 1stSecurity Clearance:
No Clearance

The primary purpose of this position is to perform advanced-level SCM tasks and/or project lead duties in cooperation with and support of NASSCO’s new construction and repair programs. Responsibilities include but are not limited to: procurement tasks, contract negotiation, program estimates-at-completion (EAC’s), department budgeting, material forecasting, cost and price analysis, peer audit, material quality management and supplier performance management. The Subcontract Administrator will implement and ensure department compliance with established policies and procedures through internal reviews and audits.

The Subcontract Administrator will analyze, plan, coordinate, and implement external transportation requirements necessary to support the material delivery function. The Subcontract Administrator will actively participate in implementing and monitoring continuous improvement initiatives to improve safety, improve quality, reduce cycle time, and reduce costs.

• Under minimal supervision, conduct all aspects of acquisition, manage suppliers and/or perform related inventory/supply analyst functions and cost analyst functions for government and commercial programs and capital projects.

Solicit, analyze, negotiate, award and administer terms and conditions of purchase orders for the procurement and/or administration of moderate-to-high-dollar/high volume supplies and services. Prepare contract terms and monitor performance of supplier(s). Prepare and issue contract modifications while adhering to budget and schedule. Manage and oversee inventory of multiple commodities. Responsible for complex bid development, cost/price analysis, Estimates at Completion (EAC) analysis.

Authority to commit to purchases up to a certain dollar limit. Contribute to company goals and business objectives through cost down and process improvement initiatives. May act in a team leader capacity. Provide guidance and direction to less experienced supply chain personnel as individually capable and appropriate, related to company programs, projects and/or contracts. Establish good working relationships with suppliers while enforcing contract provisions and resolving contract disagreements.

Prepare well written and fully supported procurement packages in accordance with Supply Chain Management (SCM) Purchasing Department procedures. Initiate supplier relationships. Monitor and direct supplier performance and manage suppliers effectively with on time material delivery and good quality. Analyze and interpret contract documents to determine compliance with prime contracts, NASSCO policy, and government procurement regulations. Identify FAR and DFARS issues which could impact the procurement activity.

Perform material management to maintain supply and inventory levels. Resolve material discrepancies and interpret and implement policies and department operating procedures. Interface with other NASSCO departments and suppliers to resolve issues affecting procurements, including investigating and resolving disputes and making decisions about delivery, product, and schedule. Identify complex issues to bring to the attention of management. May make recommendations to management with respect to resolution of issues.

Apply a certain level of technical expertise regarding materials and services. Understand and utilize NASSCO business information systems and Purchasing Department systems. Perform cost analysis on complex supplier proposals in advance of supplier negotiations.

Other duties as assigned

• 4-5 years Purchasing experience
• Bachelor’s degree in Business, Finance, or related field
• May act as the leader of an acquisition team requiring multidisciplinary participation. May manage a team or subdivision and regularly direct the work of other employees.
• Identify and resolve moderately complex problems posed by evolving supply chain events and occurrences.
• Advanced understanding of the range of supply chain functions, including logistics, inventory and receiving management.
• Knowledge of market trends…