Bookkeeper

Position: Bookkeeper (48503)
POSITION SUMMARY:

Person in this position will be responsible for the bookkeeping needs of West Care California. Essential Job Functions include those listed below.

ESSENTIAL JOB FUNCTIONS:

• Process vendor invoices for payment.
• Ensure all billings are directed to facility address for payment.
• Write checks and pay all expenses from separately maintained account.
• Maintain records and meet payroll.
• Maintain client personal funds/savings/trust accounts.
• Monitor expenses ensuring costs do not exceed contract maximum
• Liaison with WCSU regarding all financial matters.
• Prepare reports as needed.
• Respond to audit requests, corrective actions if necessary.
• Manage key control for the facility.
• Participate in daily shift exchange including documenting in facility log at the end of shifts and thoroughly reviewing log at the start of shifts.
• Code each invoice with the appropriate general ledger account number.
• Record each invoice in the purchases journal.
• Prepare checks for signature and attach invoices being paid.
• Maintain monthly accounts payable journal
• Prepare monthly invoices; to CDCR of program expenses
• Code and record in accounts receivable/income journal.
• Prepare and make bank deposits.
• Maintenance of all accounts receivable documents.
• Maintain correct general ledger numbers for each employee.
• Maintain organized filing system for the entire accounting department;
  Must Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of West Care Foundation; and
• Perform all other duties as assigned.

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

COMPENTENCIES:

• Excellent communication skills.
• Ability to exercise good judgment and discretion.
• Ability to work well in a team environment.
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality.

• Professional appearance and demeanor.
• Must be sensitive to populations served.
• Ability to obtain and maintain clearance from California Department of Corrections and Rehabilitation (CDCR).
• Ability to obtain and maintain clearance from LEIE.
• Valid driver's license and ability to obtain and maintain West Care's vehicle insurance is required.
• CPR Certification, First Aid Certification, and an annual Tuberculosis test.

• During your tenure with West Care there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that West Care may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

EDUCATION and/or EXPERIENCE:

• (2) Years of experience keeping or reviewing financial or statistical records. Academic education above the 12th grade may be substituted for one year of the required experience on the basis of either: (a) one year of general education equivalent to one year of work experience or (b) certification from a business or trade school equivalent to one year of work experience;
  
  or
• An Associate of Arts degree or higher and six months work experience.

LICENSURE/CERTIFICATION:

• Not applicable for this position.

WORKING CONDITIONS:

• Work is primarily performed in an office or in a residential treatment setting; and
• Some outdoor activities may be required.