Office Operations and Fiscal Compliance Lead; Administrative Analyst​/Specialist Exempt II

Job no: 562332
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary

Career Services at San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to coordinate the department’s administrative operations, budget activities, and resource planning. This position serves as a central resource for the Career Services leadership team by monitoring state and grant-funded budgets, preparing reports and projections, coordinating procurement, and helping ensure that department resources align with strategic priorities.

The role also provides operational and project leadership across the department. Responsibilities include improving administrative processes, coordinating facilities and technology needs, supporting onboarding and training, providing lead work direction to professional and administrative staff, and coordinating projects with campus offices and external partners. The position requires independent judgment, strong organizational skills, and the ability to analyze complex information and develop practical recommendations.

Key Responsibilities

• Administer and analyze Career Services’ state operating and grant-funded budgets, including monitoring expenditures, preparing forecasts, identifying potential issues, and developing recommendations.
• Coordinate procurement activities and work with the division budget office, SDSU Research Foundation, Procurement, vendors, and other administrative partners to resolve budget and purchasing matters.
• Lead day-to-day administrative operations, including office procedures, scheduling processes, facilities coordination, equipment needs, service requests, customer service, and front-desk operations.
• Evaluate administrative systems and processes, identify opportunities for improvement, and develop and implement procedures that support departmental goals and university requirements.
• Provide lead work direction to professional, administrative, and student staff by coordinating assignments, establishing priorities, providing guidance and training, monitoring progress, and reviewing work.
• Coordinate employee onboarding, ongoing training, professional development, and team engagement activities within Career Services.
• Lead and coordinate state-funded, grant-funded, and departmental projects involving Career Services staff, campus offices, the SDSU Research Foundation, and external partners.

Why Join Us

• Support Career Services’ work to help SDSU students and alumni explore career pathways, develop professional skills, gain experience, and connect with employment opportunities.
• Make a meaningful impact through work that strengthens department operations and supports student success.
• Collaborate with campus offices, community partners, and a multidisciplinary team on projects that advance Career Services’ strategic priorities.
• Develop expertise in budget administration, operational planning, process improvement, staff development, and cross-functional project leadership.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here:
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Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated Exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The…