Contracts Administrator

JOB SUMMARY:

The Contracts Administrator supports the preparation, administration, and tracking of construction-related agreements and documentation. This position reviews subcontract documents, compiles contract packages, evaluates agreements for compliance with company standards, coordinates document execution, and maintains accurate contract records.

The Contracts Administrator understands how agreements, exhibits, addenda, scopes of work, bonds, and other incorporated documents operate together as a complete contract package. This position reviews multiple related documents to identify conflicting, inconsistent, duplicative, or redundant provisions and coordinates with appropriate stakeholders to resolve discrepancies before execution.

The Contracts Administrator also processes requests for contract modifications, reviews subcontractor bonds, and works collaboratively with operations staff and project teams to identify and address contracting requirements across all regions. This role serves as a practical, responsive resource to operations, balancing contract compliance with project needs and timelines.

SALARY RANGE: $85,000 - $105,000 annually

• Group medical, vision, and dental insurance, including a choice of two benefit plans (PPO plan and High Deductible/Health Savings Account plan with company contribution to HSA).
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Untracked/unmeasured vacation.
• Sick leave accrued at 1 hour for every 30 hours worked, with an annual carryover of 80 hours.
• 9 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and manager's assessment of performance.
• 401(k) savings plan with company matching up to 4% of pay and immediate vesting. Traditional (pre-tax) and Roth (post-tax) options available.
• Employee Stock Ownership Plan (ESOP):
  Participation in company-funded ownership after 1 year of service (at least 1,000 hours).
• Vehicle/vehicle allowance, fuel card, and toll pass.

• Edit, review, and process subcontracts, designer agreements, owner agreements, bonds, addenda, and other contract-related documents.
• Review agreements, exhibits, scopes of work, addenda, bonds, and incorporated documents collectively to understand how their terms interact and apply to the project.
• Identify conflicting, inconsistent, duplicative, redundant, or missing language across contract documents and coordinate clarification or resolution with the appropriate stakeholders.
• Evaluate flow-down requirements and confirm that applicable owner-contract obligations are accurately and consistently incorporated into downstream agreements.
• Prepare documents using BNB’s internal software, AIA Contract Documents software, DBIA forms, and other applicable systems.
• Perform quality-control reviews to confirm document accuracy, authorized signatories, current licenses, approved forms, and compliance with company contracting policies.
• Prepare, organize, and maintain contract records, electronic files, tracking logs, and supporting documentation.
• Track contract issuance and execution and provide timely status updates to project teams across all regions.
• Conduct project audits to evaluate compliance with company contracting policies and procedures.
• Monitor and manage a shared contracts inbox in coordination with regional team members.
• Process, track, renew, and maintain Master Subcontract Agreements and related logs.
• Review subcontractor bonds for accuracy and compliance with contractual requirements.
• Build collaborative working relationships with operations staff and project teams, providing responsive and practical support throughout the contracting process.
• Partner with operations staff to…