Specialist Commercial PMO

Title:

Specialist Commercial PMO

Location:

San Diego, CAPay: $76.55

The Specialist, Commercial PMO provides project management and coordination support for Commercial initiatives, helping cross-functional teams execute aProductst agreed objectives, timelines, and deliverables. This role supports project planning, milestone and dependency tracking, risk and issue management, stakeholder coordination, status reporting, and project documentation. The Specialist applies established Commercial PMO methodologies and tools to maintain project visibility, facilitate cross-functional execution, and proactively identify items requiring escalation.

The role also supports change management and business readiness activities to enable successful implementation and adoption of Commercial initiatives.

Primary Responsibilities Project Planning & Coordination Develop and maintain project plans for assigned projects and work streams.

Track milestones, deliverables, dependencies, deadlines, and owners.

Coordinate activities across cross-functional project teams.

Maintain work breakdown structures and detailed implementation plans.

Monitor progress aProductst approved plans and proactively flag potential delays.

Support project leads and Commercial PMO leadership in maintaining alignment to Product, objectives, and timelines.

Risk, Issue & Dependency Management Maintain project risk, issue, action, decision, and dependency logs.

Proactively identify emerging project risks and execution barriers.

Partner with project stakeholders to document mitigation and contingency actions.

Monitor mitigation plans and follow up with owners on outstanding actions.

Escalate material risks, issues, or dependencies to project and PMO leadership.

Stakeholder & Meeting Coordination Coordinate project meetings and cross-functional working sessions.

Develop agendas and organize materials to support effective project discussions.

Facilitate routine project meetings and document key decisions, actions, owners, and due dates.

Follow up with stakeholders to ensure timely completion of commitments.

Support alignment and information flow across Commercial functions and project stakeholders.

Status Reporting & Communication Develop clear and concise project status updates using established PMO reporting standards.

Maintain visibility to project health, milestones, accomplishments, upcoming activities, risks, and decisions.

Consolidate cross-functional inputs into project-level reporting.

Identify items requiring leadership visibility or escalation.

Support development of materials for project governance and leadership meetings.

Budget & Resource Tracking Support tracking of project budgets, forecasts, purchase orders, and vendor spend, as applicable.

Monitor actual and planned project costs and flag potential variances.

Track resource needs and identify potential capacity constraints.

Support vendor coordination, timelines, deliverables, and project documentation.

Provide project-level information to support resource and budget decisions by PMO and project leadership.

Change Management & Business Readiness Incorporate agreed change management and business readiness activities into project plans.

Track communication, training, stakeholder engagement, and implementation readiness activities.

Coordinate with functional leads to monitor readiness aProductst implementation milestones.

Identify potential readiness or adoption risks and escalate concerns.

Support implementation and post-launch activities, including lessons learned.

PMO Governance & Documentation Apply established Commercial PMO processes, templates, tools, and governance standards.

Maintain accurate project documentation, including project plans, RAID logs, decision logs, meeting notes, and status reports.

En…