Event Planner

Department & Reporting

Department: Special Events

Reports to: Senior Director, Special Events

Status: Full-Time;
Non-Exempt

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

If you are not sure you’re 100% qualified but are up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

You will be focused on planning a variety of events throughout Petco Park, The Rady Shell and EVE year-round. This role allows for creativity and innovation for nontraditional space to be used in very unique ways and will require active participation both within the community and within the hospitality industry.

• Plan, coordinate, and execute events from concept through completion including but not limited to the creation of event schematics, addition of enhancements, client billing, client relations, staffing requests, invoicing and reconciliation
• Create event timelines, agendas, run of show documents and production schedules
• Responsible for event-day coordination of events at Petco Park, The Rady Shell, and EVE including but not limited to management of staff, load in, vendors and catering and production
• Meet with prospective clients and vendors for site visits, as needed
• Drive event revenue to meet established departmental financial goals
• Manage event budgets, track expenses, and negotiate contracts to maintain budget
• Prepare event proposals regularly and in a timely manner including providing proposals and mood boards to clients
• Source and manage all vendors; including securing accurate and detailed cost estimates
• Remains current on event styles and trends
• Represents the Club in a positive and professional manner at all times
• Other duties as assigned

• Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, PowerPoint, etc., and ability to learn and master new software programs
• Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner
• Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Maintain consistent, punctual, and reliable attendance
• Bilingual in English/Spanish is a plus

• Must be at least 18 years of age by the start of employment
• Bachelor’s Degree or education equivalent, specific to the Hospitality and Tourism, Event Industry, Marketing or other closely related field
• Minimum 2 years previous experience in Sales, Hospitality, Event Planning, Event Management, or similar
• Able to work flexible hours including evenings, weekends, holidays, Padres home/road games, special events and extended hours as needed
• Valid driver’s license with good driving record (subject to review)
• Able to travel as needed
• Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 50 pounds
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check and drug screen

Per the California pay transparency law, the base hourly range for this full-time position is $29.81 to $32.69. This position is also eligible for a compensation plan, if goals are achieved. As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the San Diego Padres considers relevant to the hiring decision for this position.

In addition to the base pay, the Padres believe in providing…