Event Management Specialist

Overview

Summary

Event Management Specialist is responsible for fully managing small/medium events with low/medium budgets and are of low/medium priority that are part of local Activity Plan.

Job description

• Independently manage small/medium events.
• Estimate event costs, track expenses, and ensure adherence to the budget.
• Collaborate with the Procurement Department to ensure competitive pricing and quality.
• Coordinate with external vendors, negotiate contracts, and oversee their performance.
• Engage with attendees, delegates, partners, and other relevant parties to achieve the highest satisfaction ratio.
• Identify, select and suggest venue to the budget owner for approval.
• Set up event spaces according to Marketing Brand Guidelines.
• Create an attractive and cohesive visual experience for attendees.
• Coordinate team members allocated from other departments. Provide clear instructions to team members.
• Create and manage satisfaction surveys. Analyze survey results and report findings.
• Manage event microsites and apps.
• Handle merchandise stock and shipping.
• Deploy invitation campaigns via relevant communication channels. Set up user-friendly online registration processes.
• Contract live presentations and demonstrations.
• Utilize digital analytics and post-event follow-up.
• Implement automated follow-up campaigns to nurture leads.
• Evaluate event investments, analyze return on investment (ROI) for each event.
• Produce promotional materials and company giveaways.
• Proofread, update, and produce marketing materials.
• Ensure consistent corporate identity alignment.
• Carry out other work according to the instructions of a managing employee in accordance with the activity of the department and the company.

Education: Bachelor's degree, BA/BS required, MBA strongly desired or equivalent work experience.

Experience: 3 years of experience in event management and marketing production. (2 years of experience in project management is advantageous)

Knowledge:

• Advanced knowledge of Excel and Word.
• Time Management.
• Planning, organizing skills.
• Strong writing skills for content creation, message composition, and email communication.
• Preparation of materials for effective presentations and video content.
• Natural ability to influence, assert oneself, and defend one’s own opinion.
• Adherence to standard processes for event management: planning, organizing, coordinating, directing, executing, monitoring, and evaluating.
• Excellent interpersonal and communication skills.
• Openness, willingness to collaborate, and approachability.
• Ability to listen to internal customer requirements, seek solutions, and find resolutions.
• High degree of independence.
• Creativity.
• Positive mindset and resilience in the face of setbacks.
• Assertiveness.
• Leadership.

Language: English: B1

Communication: Excellent verbal communication skills.

Managerial skills: N/A

Personal characteristics: Attention to detail. Results-oriented.

• Health & well-being
  • Cigna Medical Plan
  • Cigna Dental Plan
  • Eye Med Vision Plan
  • Reliance Standard Life Insurance
  • Reliance Standard Long Term Disability Plan
  • Health Joy Employee Assistance Program
  • Cigna Supplemental Insurance
  • Lifestyle Spending Account
  • Bi-Weekly Meditation Series
  • On-site Gym and shower facilities
• Family
  • Volunteer Day off
  • Paid Time off
  • Tuition Reimbursement
  • Birthing Parent Match
  • Pet Insurance
• Office
  • Recreational Zone
  • Coffee & Snacks
  • Parking Benefit
• Other
  • Benefit Hub - Discounts on travel, cars, electronics, etc…
  • 401(k) retirement savings
  • ESET's Charitable Contributions Program
  • Referral Program

Primary location San Diego

Additional locations

Time type Full time