HR Administrator

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The HR Administrator will be based at the San Diego, CA branch and provide HR support to approximately 275 employees across multiple California locations. Reporting to the HR Supervisor, this role serves as the first point of contact for local employees and managers, delivering hands‑on HR support, guidance, and compliance oversight.

This is an on‑site position with no remote option, as it requires active visibility and engagement as the front‑line HR partner. Regular travel may be required to Santa Ana, CA;
Fresno, CA; and Rohnert Park, CA.

Employee Lifecycle Management

• Partner with the Corporate Recruiting team to coordinate new hire processes and Day 1 activities.
• Assist in scheduling, paperwork, and providing a seamless new hire experience.
• Lead weekly new hire onboarding, including orientations, HRIS setup, and completion of required documentation.
• Manage employee offboarding, ensuring proper exit documentation and updates in HRIS.
• Maintain accurate and confidential personnel and medical files.

HRIS & Payroll

• Serve as the local ADP Workforce Now expert, training employees and troubleshooting issues.
• Support managers with bi‑weekly payroll questions and reporting.

Employee Relations & Performance

• Act as the first point of contact for employee relations concerns, escalating to Corporate HR as appropriate.
• Assist in workplace investigations (e.g., harassment, discrimination, wage/hour matters).
• Support managers with annual performance evaluations and progressive discipline, ensuring consistency and compliance.

Leaves of Absence & Benefits Administration

• Guide managers and employees through FMLA, PLOA, Disability, and Return‑to‑Work processes.
• Serve as the local liaison with Corporate Benefits, addressing employee benefit‑related questions.

Health, Safety & Compliance

• Partner with Corporate Safety to coordinate safety initiatives, trainings, and injury prevention.
• Partner with Workers’ Compensation Specialists for WC claims, communication, and return‑to‑work coordination.
• Ensure compliance with employment laws, EEO, FLSA, and company policies.
• Maintain updated bulletin boards and postings as required by law.

Employee Engagement & Communication

• Support local and divisional engagement initiatives, including banquets, quarterly “Bee the PLUS” events, and holiday gatherings.
• Draft and distribute employee communications, announcements, and event materials.
• Assist with creating presentation decks and employee recognition initiatives.

Administrative & General Support

• Draft and edit correspondence, reports, and HR‑related documentation.
• Provide data and analytics reporting as needed.
• Manage various projects and administrative tasks, including special occasion recognition and office coordination.
• Perform additional duties or projects as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• Minimum 3–5 years of progressive HR experience supporting 250+ employees in a multi‑site environment.
• Demonstrated success in a fast‑paced, growing company with the ability to adapt to shifting priorities.
• Experience working with HRIS platforms (ADP Workforce Now strongly preferred) and cloud‑based systems.
• In‑depth knowledge of federal, state, and local employment laws, with proven ability to ensure compliance and advise management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong analytical and problem‑solving skills with the ability to think creatively and provide practical solutions.
• High emotional intelligence, discretion, and professionalism in handling sensitive and confidential matters.
• Exceptional written and verbal communication skills, including the ability to present information clearly to small‑ and medium‑sized groups.
• Collaborative and approachable, with strong relationship‑building skills across all levels of the organization.
• Personable and adaptable communicator in person, by phone, email, and text.
• Highly organized with strong attention to detail and the ability to…