Real Estate Executive Assistant

Listing & Operations Coordinator (Luxury Real Estate)

We’re looking for a highly organized, proactive Listing & Operations Coordinator to support our Operations Manager and growing luxury real estate team. This is an in-office role in La Jolla off of Girard Ave, for someone who thrives in a fast-paced environment, takes pride in details, and enjoys being a key part of a polished, high-performing operation.

In this role, you’ll oversee the full listing process from preparation through launch and into escrow, ensuring every detail is handled thoughtfully, accurately, and on time. You’ll work closely with the team to coordinate marketing, support client communication, and keep timelines running smoothly.

What We’re Looking For

• Exceptionally organized with strong attention to detail
• Comfortable managing multiple listings and priorities at once
• Professional, polished, and service-oriented in client communication
• Familiar with the real estate transaction process and MLS systems
• Proactive, dependable, and solutions-focused
• Enjoys being behind the scenes while making a meaningful impact

Why This Role Is Different

This is not a task-only administrative role. You’ll be a trusted part of the operations side of the business, helping ensure every listing and client experience reflects the high standards of our brand. There is room to grow, take ownership, and become a vital part of a long-term team.

If you’re someone who values precision, takes pride in doing things well, and enjoys supporting a driven, collaborative environment, we’d love to connect.

$20 - $28 hourly

What You’ll Do

• Manage the full listing workflow from intake through escrow, including MLS input, timelines, and compliance
• Coordinate photography, videography, staging, copy, and marketing materials
• Oversee key deadlines and ensure nothing falls through the cracks
• Support open houses, broker previews, and listing launches
• Communicate professionally with clients and vendors throughout the pre-escrow phase
• Assist with marketing updates, email campaigns, and listing announcements
• Help coordinate social media assets and scheduling in collaboration with the team
• Support client events and team initiatives as needed

• Previous experience in real estate administration, listings coordination, or transaction support preferred
• Strong understanding of the real estate listing and transaction process
• Working knowledge of MLS systems and real estate documentation
• Exceptional organizational skills with the ability to manage multiple listings and deadlines simultaneously
• High attention to detail with a commitment to accuracy and follow-through
• Professional, confident, and service-oriented communication skills
• Comfortable working in a fast-paced, in-office environment
• Proficient with Google Workspace and common real estate tools
• Ability to take initiative, anticipate needs, and problem-solve independently
• Strong time management skills and the ability to prioritize effectively
• Discretion and professionalism when handling confidential client information
• Team-oriented mindset with a positive, dependable work ethic

LUXURYSOCALREALTY | COMPASS La Jolla is a top-producing luxury real estate team based in La Jolla, widely recognized throughout the coastal San Diego market. Led by principals Rob and Joy Aumann, the team is known for deep market knowledge, strategic execution, and an elevated standard of service.

Our track record includes participation in San Diego’s record residential sale, the $47 million closing of 6026 Camino De La Costa, along with numerous high-value coastal and waterfront transactions. We work with discerning clients who value discretion, thoughtful pricing strategy, and consistent follow-through.

LUXURYSOCALREALTY is a group of dedicated professionals who push boundaries, maintain high standards, and deliver results in competitive markets. Internally, we operate with a collaborative, detail-driven mindset and strong systems. We value clear communication, accountability, and team members who take pride in supporting a best-in-class client experience.

Compensation details: 20-28 Hourly Wage

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