Administrative Coordinator - Onsite

Aptask Global Workforce (AGW) is seeking an Administrative Coordinator for an Onsite position with a Major Pharmaceutical Company located in Santa Monica, CA. This is a 12+ month contract opportunity.

The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations. The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.

Key Responsibilities:

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders
• Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities
• Support department communications, presentations, organizational announcements, and team events
• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes
• Maintain organizational charts, distribution lists, team repositories, and administrative records
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution
• Support continuous improvement of administrative processes, tools, and operational workflows

Requirements:

• Bachelor's degree or equivalent experience preferred
• Experience supporting senior executives, directors, or leadership teams in a corporate environment
• Strong organizational, communication, and project coordination skills
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and Share Point
• Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment

Pay range: up to $29.19 per hour

Only candidates available and ready to work directly as Aptask Global Workforce (AGW) employees will be considered for this position.

If you have the described qualifications and are interested in this exciting opportunity, apply today!

Aptask Global Workforce (AGW)
ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery.

Benefits of working with ApTask Global Workforce include:

• Medical
• Dental
• Vision
• Sick Pay (for applicable states/municipalities)

Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website

ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.