Procurement Administrator

Golden State Water Company is one of the largest investor‑owned water utilities in the United States. We deliver quality, reliable water to more than 1 million people in over 80 communities throughout California. Golden State Water has been in business for more than 90 years because we put customers first.

The Procurement Administrator is responsible for managing procurement related activities that includes Master Services Agreement (MSA) contracts, Category Work contracts, Vendor Onboarding, Vendor Management, and the development of Statement of Work (SOW) in support of company wide plans, construction, and operational projects. The Administrator also executes procurement activities and monitors contract performance in accordance with Sarbanes‑Oxley Act (SOX), GSWC Procurement Policy, and GSWC Procurement Procedures and Processes.

The Administrator will collaborate and work closely with various departments on their short‑term and long‑term procurement sourcing needs Capital Programs, Operation Maintenance programs (General Services Maintenance), non‑construction related programs and utilize the appropriate procurement pathway. This includes, but is not limited to, ensuring bidder adherence with pre‑qualification requirements, confirming the list of bidders, overseeing the receipt of bids, assessing the compliance of bids with requirements, overseeing the award decision process, negotiating and finalizing the creation of purchase orders and execution of all contracts, and contract documentation.

The Administrator will also oversee GSWC business units’ utilization of MSAs and SOWs to perform routine services and provide guidance on the specific business process to be utilized to meet the procurement need.

• Work closely with internal technical experts to understand all aspects of procurement needs
• Collaborate with technical experts on the development of Statements of Work (SOW) to be used in conjunction with executed MSAs for routine services
• For work that is competitively bid, properly transition technical requirements and information into standard Statements of Work (SOW) and requisition forms and documents
• Draft Request for Bid (RFB) and other bid forms and ensure that all necessary bid request materials are completed in the e‑bid environment
• Organize and lead discussions to develop short‑term and long‑term sourcing needs
• Manage vendor onboarding process to ensure effective qualification of vendors and update qualified vendor list.
• Promptly update vendor’s insurance and license to reduce company’s risk exposure.
• Develop and manage performance metrics and reporting

• Manages the competitive bidding or solicitation, vendor selection, contract creation, and contract language in adherence to GSWC terms and conditions to mitigate risks
• Provides leadership and collaborates with business units in streamlining all aspects of procurement and develops strategic continuous improvement initiatives or recommendations to reduce total cost and increase cost savings.
• Participates in recurring Capital Program meetings to understand new and emerging priorities, potential substitutions, and the reallocation of budgets
• Leads and facilitates Bid Team meetings comprised of cross‑functional GSWC work teams for competitively bid projects
• Reviews Statement of Work (SOW), requisition and technical materials from the Capital Program, including notes, drawings, and other information regarding the project / procurement need; reviews documents to ensure project needs are clearly understood; provides recommendations as needed; creates and maintains SOW library to ensure consistency throughout GSWC business units
• Manages all bid package materials in an e‑bid environment, including the Request for Bid (RFB) and related materials, and all supporting drawings or other technical or supplemental materials
• Provides dedicated customer and contracting support to technical resources to all GSWC business units to facilitate the execution of Operations (General Services Maintenance) Projects
• References Capital Program strategic…