Part Time Office Assistant

American Fruits and Flavors continues to grow and so are the great opportunities within! We are currently looking for a Part Time Office Assistant to join our winning team. The Office Assistant has to be a  critical thinker  who can operate with autonomy, embrace accountability and has a mindset for continuous improvement. AFF offers a great working environment, competitive salary, stability and potential growth.

General Description of Duties

The part-time Office Assistant acts as the main telephone operator for AFF; this position answers all incoming telephone calls, directs calls and takes and forwards messages. Prepares outgoing mail as needed and sorts and distributes incoming mail. Order and distribute office supplies. Perform general clerical duties as assigned. During the course of employment, you will be exposed to highly confidential information pertinent to our business operations.

It is imperative that this information remains strictly confidential and is not shared with anyone outside of your direct responsibilities, including discussions or disclosures to other Senior Managers, unless explicit prior consent is obtained from your reporting Manager. Must maintain a positive work atmosphere by behaving and communicating in ways that foster good relationships with those inside and outside the company, while achieving and enhancing performance standards.

• Answer incoming phone calls promptly and courteously, routing callers to proper department or individual.
• Assist other departments when needed.
• Prepare outgoing mail, including special requirements such as certification, Fed Ex, etc., and call for pick up as needed.
• Order postage and mailing supplies as needed.
• Order and distribute office supplies.
• Receive, sort and distribute incoming / outgoing mail.
• Train other company and temporary employees on receptionist duties and switchboard operation for back up on breaks and in the event of absence.
• Distribute and keep track of internal office supplies.
• Must be able to lift up to 25 lbs occasionally.
• Physical demands:
  Must be able to walk, bend, reach and sit through the day as needed.
• Must have regular, punctual attendance.
• Perform all other duties as assigned by Management.

This description reflects the principal functions of the job for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements of the job, nor shall be construed as giving exclusive responsibility for functions described.

• Pleasant, courteous telephone voice and manner.
• Professional grooming and dress consistent with a business-like corporate image.
• High school diploma.
• One year of experience as a telephone receptionist in an office environment.
• Time Management Skills – effectively managing deadlines and completing tasks efficiently.
• Good working knowledge of Microsoft Office Suite (Excel, Outlook, Word).
• Must report to any company facility according to company need, sometimes with same-day notice.

Schedule:

8am-1pm Monday-Friday (Some days may work additional hours as needed).

This is a Temp to Hire position with possibility of becoming FT in the future.

Front Office – Department;
Office Assistant – Job Type;
Salary Range: $18 - $20 per hour. Compensation determined by level of experience, skills, education and/or certifications, and location.