Office Assistant

American Fruits and Flavors continues to grow and so are the great opportunities within! We are currently looking for an Office Assistant to join our winning team. The Office Assistant has to be a "critical thinker" who can operate with autonomy, embrace accountability and has a mindset for continuous improvement. AFF offers a great working environment, competitive salary, stability and potential growth.
General Description of Duties

The Office Assistant serves as the main telephone operator, responsible for answering all calls, directing them appropriately, and handling various administrative tasks. This individual plays a vital role as the first point of contact for incoming calls, ensuring efficient communication within the organization and with external parties. The Office Assistant will handle various general clerical duties as described below, including mail distribution, ordering and distributing office supplies and others will be assigned as needed.

During employment in this position, you will be exposed to highly confidential information pertinent to our business operations. It is imperative that this information remains strictly confidential and is not shared with anyone outside of your direct responsibilities. This includes discussions or disclosures to other Senior Managers, unless explicit prior consent is obtained from your reporting Manager. Must maintain a positive work atmosphere by behaving and communicating in ways that foster good relationships with those inside and outside the company, while achieving and enhancing performance standards.

Telephone Operations:

• Answer and screen incoming phone calls promptly and courteously, routing callers to the proper department or individual.
• Direct calls to the appropriate personnel or department efficiently and accurately.
• Take and relay messages promptly and accurately.

Mail Management:

• Prepare outgoing mail, including special requirements such as certification, Fed Ex, etc., and call for pick up as needed.
• Order postage and mailing supplies as needed.
• Receive, sort and distribute incoming /outgoing mail to the relevant individuals or departments.

Office Supply Management:

• Order and distribute office supplies, maintaining inventory as needed.
• Distribute and keep track of internal office supplies.

General Administrative Duties:

• Perform various clerical duties as assigned, which may include copying, filing, data entry, scanning documents and other administrative support tasks.
• Travel arrangements for personnel as needed.
• Data management, assisting with data entry, document preparation, and other administrative tasks as needed.
• Taking and distribute meeting minutes.
• Train employees in receptionist duties and switchboard operation for backup on breaks and in the event of absence.
• Assist other departments when needed.
• Must have regular, punctual attendance.
• Perform other administrative tasks when required and requested by Management.
• Perform all other duties as assigned.

This description reflects the principal functions of the job for the purpose of job evaluation.

It should not be construed as a detailed description of all the work requirements of the job, nor should it be construed as giving exclusive responsibility for the functions described.

• Minimum High school diploma
• AA/BS in Office Administration would be a plus.
• Excellent communication skills, both verbal and written.
• Pleasant, courteous telephone voice and manner.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment is a must.
• Strong organizational skills and attention to detail.
• Professional and courteous demeanor.
• Ability to lift at least 20 lbs.
• Minimum One year of experience as a telephone receptionist in an office environment.
• Knowledge and experience of computer proficiency and comfort with using telephone systems and other office equipment (phones, copiers, scanners, etc.)
• Good working knowledge of Microsoft Office Suite (Excel, Outlook, Word)
• Must report to any company facility according to company need, sometimes with same-day notice.
• This is a full time, temp-hire position

LOCATION

DEPARTMENT

Administration

JOB TYPE

Office Assistant

SALARY RANGE

$19-21 per hour

SALARY RANGE $19-21 per hour Compensation Range:
Actual salary/hourly wages are determined upon a variety of factors such as level of experience, skills, education and /or certifications, and location.