Part-Time Accounts Payable Specialist; San Francisco

Part-Time (30 hours per week), Non-Exempt

Associate II

Yes

Hybrid (3 days in office)

$32.90/hr-$39.46/hr

Founded in San Francisco in 1902, the Light House’s purpose is to promote the independence, equality and self-reliance of people who are blind or visually impaired. The Light House is currently in a period of growth, increasing our capacity to serve more low-vision and blind clients.

The Accounts Payable Specialist is a part-time position at Light House for the Blind and Visually Impaired (Light House). Reporting to the VP of Finance, the Accounts Payable Specialist supports the timely and accurate processing of accounts payable transactions, including Finance mail handling, invoice intake, documentation review, data entry, payment preparation, vendor record maintenance, and related administrative activities. The position maintains complete and organized accounts payable records and performs assigned duties in accordance with established financial policies and internal controls.

• High school diploma or equivalent required.
• Associate degree in accounting, finance, business administration, or a related field preferred. Relevant experience may be considered in place of a degree.
• At least two years of accounts payable, bookkeeping, or other transactional accounting experience preferred.
• Experience with invoice processing, vendor records, payment documentation, and financial recordkeeping preferred.
• Nonprofit accounting experience preferred.
• Basic knowledge of accounting practices, accounts payable processes, and internal controls.
• Ability to enter and review financial information accurately.
• Strong attention to detail and commitment to maintaining complete supporting documentation.
• Strong organizational, prioritization, and time-management skills.
• Customer-service orientation and the ability to communicate professionally with vendors and internal staff.
• Ability to protect confidential and sensitive financial information.
• Ability to manage assigned responsibilities and meet established deadlines while working a 30-hour weekly schedule.
• Ability and willingness to cross-train on essential accounts receivable processes and provide backup coverage during staff absences.
• Proficiency or working knowledge of Microsoft Office applications, including Excel and Word, and the ability to learn accounting and operational software used by Light House.

• Finance Mail and Invoice Intake
  • Retrieve, open, date-stamp, sort, and distribute incoming Finance mail in accordance with established procedures.
  • Identify invoices, checks, remittance information, notices, and other financial correspondence and route each item to the appropriate Finance team member or workflow.
  • Scan and upload assigned invoices and supporting documents to the designated accounting or document-management system.
  • Maintain appropriate control, confidentiality, and security over checks, invoices, tax documents, vendor information, and other sensitive financial materials.
  • Notify the VP of Finance or appropriate Finance team member of unusual, urgent, incomplete, or potentially time-sensitive items.
• Receive, review, code, and enter vendor invoices into the applicable accounting system.
• Review invoices for appropriate supporting documentation, coding, authorization, and compliance with established accounts payable procedures.
• Match invoices to available purchase orders, contracts, approvals, receiving records, or other supporting documentation, as applicable.
• Identify duplicate invoices, discrepancies, missing documentation, and approval issues.
• Follow up with vendors and internal staff to obtain information needed to process assigned invoices.
• Route invoices…