Accounts Payable Specialist

ORION Water Solutions is a specialized water treatment company made up of experienced engineers, automation experts, field operators, and technicians who have treated over 1 billion gallons of complex wastewater in the past five years. The organization delivers water treatment solutions to customers in oil and gas, pipeline, construction, and paper industries. ORION focuses on providing economic, practical solutions that help clients convert contaminated water into useful water.

By doing so, the company supports operational efficiency, cost savings, and the conservation of fresh water resources, positioning itself as a trusted partner for industrial water management.

The Accounts Payable Specialist is a full-time remote role responsible for managing the day-to-day processing of vendor invoices and payments. This role includes reviewing and verifying invoice accuracy, coding and entering invoices into the accounting system, preparing and processing payments, and reconciling vendor statements. The specialist will handle expense reports, ensure compliance with internal policies, and resolve invoice and payment discrepancies in collaboration with internal teams and vendors.

Additional responsibilities include assisting with month-end close activities, supporting journal entries related to accounts payable, and maintaining organized, accurate financial data.

• Processes and audits various departmental accounts payable invoices for purchases or contracted services; obtains necessary authorizations.
• Audits, reconciles, processes, and provides reports on complex accounts payable issues
• Examines accounting source documents for accuracy, completeness, and compliance with departmental and state rules, regulations, and agreements.
• Investigates and reconciles complex accounting discrepancies.
• Functions as liaison between employees, vendors, insurance companies or other entities on accounting issues.
• Research and answers inquiries from vendors, contractors, or other out-of-agency personnel regarding departmental financial transactions.
• Ensures compliance with federal and state laws, regulations, policies and procedures, and standards pertaining to programs.
• Prepares and distributes accounts payable management reports.
• Performs other job-related responsibilities as assigned.

• High School diploma
• Minimum 1 year of hands-on experience in an Accounts Payable Specialist role.
• Strong analytical and problem-solving skills.
• Strong attention to detail and proven ability to organize data efficiently.
• Ability to multi-task, adhere to tight deadlines and be self-disciplined.
• Excellent communication and interpersonal skills.
• Ability to maintain a high level of confidentiality.
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
• Prior experience in an industrial or services environment (such as oil and gas, construction, or utilities) is a plus.