Accounts Payable Specialist

Grand Valley State University is one of the 100 largest universities in the United States, enrolling more than 25,000 students in high-quality academic programs supported by modern facilities. As a comprehensive institution, it serves learners from all 83 Michigan counties, numerous other states, and multiple countries. The university offers 87 undergraduate and 37 graduate degree programs across campuses in Allendale, Grand Rapids, and Holland, as well as centers in Muskegon, Traverse City, and Detroit.

Grand Valley emphasizes individual student achievement through learning experiences that extend beyond the traditional classroom, including research opportunities and partnerships with businesses and community organizations. The institution fosters an inclusive, student-centered environment focused on academic excellence and professional preparation.

The Accounts Payable Specialist is a part-time, remote role responsible for supporting accurate and timely processing of payables within the university’s financial systems. Day-to-day tasks include reviewing and verifying invoices and expense reports, ensuring compliance with university policies and applicable regulations, and preparing and posting journal entries related to accounts payable activity. The specialist will reconcile vendor accounts, investigate and resolve discrepancies, and collaborate with departments to clarify payment issues or coding questions.

This role also assists with maintaining organized financial records, supporting month-end and year-end close, and providing data and documentation for audits or internal reviews. The position requires consistent attention to detail, effective communication, and the ability to manage multiple priorities while working independently in a remote environment.

• Strong foundation in Finance and Accounting, with practical understanding of accounts payable processes and compliance requirements.
• Experience managing Expense Reports and related documentation, ensuring accuracy, proper approvals, and adherence to policy.
• Proficiency in preparing and posting Journal Entries (Accounting) and reconciling accounts within an integrated financial system.
• Demonstrated Analytical Skills for reviewing transactions, identifying discrepancies, and supporting data-driven decision-making.
• Relevant experience in higher education or large, complex organizations preferred.
• Ability to work effectively in a remote setting, with strong time management, organization, and attention to detail.
• Comfort using financial software, spreadsheets, and other digital tools; familiarity with ERP systems is an advantage.
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience.