Senior Accountant - Grants

TITLE:

Senior Accountant, Grants

REPORTS TO:

Associate Director of Accounting – Grants/Contracts DEPARTMENT:
Accounting STATUS:
Regular, Full-TimeFLSA STATUS:
Exempt WAGE RANGE: $95,347 - $103,760/yearGRANT FUNDED:
No

UNION POSITION:
Yes

LOCATION:

145 Taylor Street, San Francisco CA 94102

SCHEDULE:

Hybrid work arrangement with in-office presence determined by management and business needs, including meetings and travel requirements.

SUMMARY The Senior Accountant will play a pivotal role in budgeting, accounting, and reporting operations of contracts and grants. They will be responsible for preparing accurate billing and financial reporting for all contracts and grants managed by TNDC. They will be responsible for preparing all general ledger transactions and providing associated support for these entries.

The position reports to the Associate Director of Accounting – Grants/Contracts.

ESSENTIAL DUTIES Grant and Contract Budgeting:

Collaborate with program managers and stakeholders to develop detailed budgets for grants and contracts.

Support program and fund development staff working on grant applications.

Track budgetary guidelines and regulatory requirements.

Grant and Contract Tracking:

Prepare grant summaries for all incoming grants to accurately identify and document accounting treatment.

Track grant and contract expenses to ensure accurate and timely recording of financial transactions.

Monitor expenses against approved budgets and identify discrepancies or variances.

Process and maintain budget revisions, re-appropriations, and amendments with the program manager and director.

Provide monthly reporting to the program manager and director.

Billing and Invoicing:

Review and ensure proper approvals for invoices, purchase orders, direct expenses, salary allocations, and travel/operational costs charged to contracts or grants.

Prepare and submit billing and invoicing documentation to funding agencies as required.

Maintain contract lifecycle records in CCSF systems

Follow compliance with billing guidelines and deadlines for each grant and contract.

Address inquiries related to billing and invoicing from funding agencies and internal stakeholders.

Track receivables; ensure timely collection and reconcile payments.

Month End Close:

Prepare estimated and actual grant revenue accruals.

Prepare entries for all recipients of donations and grant payments.

Prepare reconciliations for all contribution related accounts.

Compliance and Audit:

Support compliance with all applicable regulations, guidelines, and contractual requirements.

Monitor subrecipient compliance (financial capacity, reporting, audit requirements).Maintain audit-ready documentation.

Support internal and external audits related to grants and contracts.

Process Improvement:

Support implementation of process optimization and efficiency enhancements in grant and contract accounting.

Work with program managers, department leadership, contractors, and external agencies.

Support implementation of best practices and standard operating procedures to streamline financial processes.

REQUIRED SKILLS Grant accounting and grant management skills.

Strong experience with an accounting team.

Strong communication skills both written and verbal.

Ability to interface effectively with cross functional, management, and staff.

Ability to manage multiple responsibilities simultaneously in fast paced, growth environment.

Strong quantitative, analytical, and problem-solving skills.

Ability, willingness, and sensitivity to work with a diverse, low-income population.

Dependability, initiative, and follow-through.

PHYSICAL REQUIREMENTS Ability to work at a desk in a stationary (standing and/or seated) position for most of the workday.

Ability to work on a computer that requires the constant use of hands…