Accounts Payable Specialist

Job Title:Accounts Payable Specialist I
Job :90955
Location:San Francisco, California/ Hybrid

We are seeking a detail-oriented, organized, and motivated Accounts Payable Specialist I to join a collaborative accounting team within a mission-driven healthcare organization. This position plays an important role in maintaining accurate financial records, processing financial transactions efficiently, and supporting strong internal controls that protect organizational assets. The ideal candidate is a dependable professional with excellent communication skills, strong attention to detail, and a proactive approach to problem-solving.

This is an excellent opportunity to contribute to a supportive accounting department, strengthen your financial expertise, and participate in ongoing process improvements and accounting technology advancements.

• Manage and maintain the Accounts Payable (AP) inbox, responding to inquiries promptly and seeking additional assistance when appropriate.
• Respond professionally to vendor inquiries, research discrepancies, and assist in resolving payment-related concerns.
• Collaborate with other Accounts Payable Specialists to support account reconciliations, including identifying and providing documentation for posted transactions.
• Review, organize, and distribute invoices to the appropriate entities and departments in accordance with established guidelines.
• Support weekly check processing by matching checks with corresponding invoices and preparing check stock for printing.
• Identify opportunities to improve accounts payable processes, policies, and operational efficiency, communicating recommendations to the appropriate team members.
• Complete administrative assignments and special projects as needed to support departmental objectives.
• Maintain accurate and organized financial records through daily filing of checks, invoices, and related documentation.
• Assist with vendor account reconciliations to ensure financial information is accurate and discrepancies are addressed.
• Support the use and future implementation of accounting software and financial systems to streamline accounts payable transactions.
• Ensure financial transactions are processed accurately and on time while adhering to internal controls, accounting procedures, and organizational policies.
• Maintain a high standard of professionalism, confidentiality, accuracy, and customer service when interacting with vendors and internal departments.
• Perform additional related responsibilities as assigned.

• Associate’s degree in Accounting or Business Administration.
• Specialized certificate in Accounting.
• One additional year of directly related experience in lieu of an Associate’s degree or specialized Accounting certificate.
• Minimum of 3 years of Accounts Payable experience.
• Basic knowledge of processing vendor invoices and bills for payment.
• Experience supporting financial transactions, vendor inquiries, and accounts payable operations.
• Strong verbal and written communication skills, with the ability to interact professionally with vendors, colleagues, and other departments.
• Excellent interpersonal skills and a collaborative, team-oriented approach.
• Ability to identify issues, demonstrate resourcefulness, and resolve problems efficiently and accurately.
• Ability to respond professionally and effectively to routine vendor inquiries, departmental questions, and complaints.
• Excellent data entry speed and accuracy, with strong attention to detail.
• Ability to maintain organized financial records and manage multiple responsibilities.
• Commitment to accuracy, accountability, integrity, and responsible financial practices.
• Flexibility to work occasional evening and weekend hours as organizational needs…