Administrative Assistant

Responsibilities

• Provide administrative support in a team‑oriented environment; flexible to support varying teams and cover where necessary.
• Perform general administrative and office support tasks including phone answering, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail.
• Provide calendar management and scheduling support across multiple time zones, including coordination of complex meetings and phone/video conference calls.
• Manage travel and expenses, including making travel arrangements and processing expenses for team members.
• Coordinate and schedule office events, including recruiting, internal events and external client events as needed.
• Assist in the coordination of conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors.
• Assisting teams in servicing clients with a focus on operational excellence and customer service.
• Handle highly confidential and sensitive client information with utmost discretion.

• Strong proficiency in MS Word, Excel, PowerPoint and Outlook required.
• Bachelor's degree preferred but not required.
• Familiar with expense platforms such as SAP Concur or Ariba preferred.
• Minimum of 5 years of work experience in a professional corporate environment.
• Strong written and verbal communication skills.
• Enjoys working in a team environment – ability to work collaboratively among teams locally and globally.
• Ability to multi-task and work in a fast‑paced environment, quick learner and self‑starter.
• Possess critical thinking skills and good judgment.

Not Applicable

Contract

Administrative and Finance

Industries:
Banking and Financial Services

• Medical insurance
• Vision insurance
• 401(k)