Operations Coordinator

Operations Coordinator

Join to apply for the Operations Coordinator role at Golden Gate Regional Center (GGRC)

Starting Salary Range: $47,618 - $57,141 Annually

GGRC is currently hiring for an Operations Coordinator who will report to the Manager/Supervisor of Operations. This position will handle everyday higher‑level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices operate smoothly. The role also supports the Manager/Supervisor of Operations with ad‑hoc duties and projects. It requires travel within the Counties of San Francisco, San Mateo, and Marin on an as‑needed basis and occasional travel to other locations.

Reliable transportation is required.

• Primary back‑up for the Manager/Supervisor of Operations and Facilities Assistant.
• Anticipate and respond to general facility‑related office and building issues.
• Monitor office vendor visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues.
• Promptly review and process purchase order requests.

• Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.
• Assist with researching non‑company standard purchase requests from departments as needed.
• Adhere to all procurement guidelines and regulations laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code and the State Administrative Manual (SAM).

• Secondary contact with building management for escalated issues and vendor approvals.
• Assist with office construction build‑outs, upgrades to existing spaces, moves within and between office locations.
• Oversee and maintain all office seating maps and employee seating assignments.
• Review and process special requests for off‑hours/weekend use of premises from staff.
• Coordinate resolution of any major facilities issues (HVAC, security, etc.).
• Access card administration in Brivo and Blu Sky.
• Process Market Street Bicycle Parking Access requests.

• Maintain an inventory control system for all GGRC physical assets; assess and utilize new technology to improve accuracy and efficiency of the process.
• Maintain OSOE tracking records.
• Submit DGS disposal requests.
• Assist with DDS records requirements and audits.

• Coordinate office furniture inventory, movement, and installation for all office locations.
• Oversee contract workers in furniture and equipment movements.

• Work with IT/HR/Supervisors on workstation assignments and equipment needs.
• Work with HR/IT to provide staff accommodation needs.
• Maintain and coordinate front‑desk/receptionist back‑up schedule.
• Maintain all client information as confidential in compliance with HIPAA and the California Lanterman Act.
• Participate in special projects and assist with additional duties or tasks as assigned.

• High School Certification.

• 3–5 years of related experience in office administration, focusing on business operations and facility management.

• Must be available to work in‑office Monday‑Friday.
• Ability to develop standard business communications, using proper grammar, spelling and punctuation.
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, Adobe or similar software applications.
• Comprehension of the technical perspective of facilities/equipment.
• Sufficient manual strength and dexterity to handle mailroom and operation duties.
• Use of discretion and ability to maintain confidentiality.
• Dependable, reliable, and resourceful.
• High attention to detail.
• Able to work independently and as a team.
• Ability to multi‑task and prioritize.
• Ability to organize proficiently.
• Must have access to reliable transportation.

• Initiative
• Accountability
• Customer‑service orientation
• Attention…