Executive Assistant
Job in
San Francisco, San Francisco County, California, 94104, USA
Listed on 2026-01-06
Listing for:
TalentBridge
Contract
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Location:
San Francisco CA (Onsite)
Duration: 6 Months Contract (With Higher Possibilities of Extension)
Skills and Attributes
- Ability to manage highly sensitive, confidential information with complete discretion
- Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
- Excellent written communication and research skills
- Extensive experience managing complex and fluid calendars
- Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
- Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs
- Team player capable of working with internal and external stakeholders in a way that reflects the Firm's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives' notes and directives
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
- Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
- Manage and Monitor Executives' calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
- Eight plus years' experience as an Executive Assistant; college degree
- Financial industry knowledge highly desirable
- Excellent writing, editing, and verbal communication skills
- Advanced computer skills using Microsoft Office Suite:
Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations - Research savvy with extensive experience using online resources
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
- Superior time management skills; critical thinker with strong attention to detai l
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