Executive Assistant

Current Employees:
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Job Category:
Academic Staff

Employment Type:

Regular Job Profile:
Executive Assistant I

Job Summary:

The Department of Radiology is seeking a highly organized, proactive, and professional Executive Assistant I to provide comprehensive administrative support to the Department Chair. This key position serves as a trusted partner to department leadership in coordinating executive level: complex schedules, meetings, conferences, and travel arrangements while facilitating effective communication with a wide range of internal and external stakeholders. The Executive Assistant I will manage confidential correspondence and records, review and prioritize communications, coordinate special projects, and support departmental operations.

The successful candidate will demonstrate exceptional attention to detail, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, growing academic healthcare environment. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:
Utilizes advanced technology, automation, AI-enabled tools, and digital platforms to improve workflow efficiency, communication, project management, and decision making. Anticipates leadership needs, independently resolves issues, and prioritizes competing demands while maintaining exceptional attention to detail.

This position requires work to be completed onsite, at a designated campus work location. The work schedule is flexible and will be determined at the time of hire.

• Develops and facilitates communications of varying complexity between various internal and external stakeholders
• Compiles, screens, and evaluates correspondence and reports and recommends actions
• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
• Monitors budgets and reviews and approves expenditures
• Manages the organization, auditing, security, and confidentiality of records and files

Department:
School of Medicine and Public Health, Department of Radiology

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology, the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health's world-class medical enterprise.

What Sets Us Apart Collaborative Excellence:
Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging. Cutting-Edge Technology:
We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging. Robust Research Infrastructure:
Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success. Premier Imaging Facilities:
The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies. Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

The starting salary for the position is $71,000 annually; but is negotiable based on experience and qualifications.

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

For more information, refer to the campus benefits webpage or SMPH Academic Staff Benefits Flyer 2026

• At least five (5) years of administrative support experience, including direct support of senior-level leaders, executives,…