Regional Legal Talent Assistant Job San Francisco area,California USA,Administrative/Clerical

Regional Legal Talent Assistant Cooley is seeking a Regional Legal Talent Assistant to join the Legal Talent team and support our San Francisco and Palo Alto offices.

Position summary

The Regional Legal Talent Assistant will provide administrative support to the regional Legal Talent team.

Specific duties include, but are not limited to:

Recruiting:
Data entry of all search firm, direct-apply and on-campus applicants into our applicant tracking database
Prepare and send response letters to all applicants
Pull data and prepare status reports on applicant activity from the applicant tracking database
Conduct research on the recruiting industry, as requested
Assist in the scheduling and preparation of materials for committee meetings, as well as other meetings and seasonal kick-offs programs
Assist in organizing and preparing law student and lateral candidate packets for interviewers, coordinating candidate travel, and maintaining all candidate files in Worksite
Assist with split billing invoice requests for candidate travel
Assist in the preparation of mass mailings of gifts and informational materials to candidates, incoming summer associates and incoming fall associates
Assist in planning summer associate events
Provide administrative support to the team, including, but not limited to: travel coordination, expense report preparation, and processing correspondence (e.g. candidate offer letters, summer and fall informational letters)
Assist in the preparation of Summer Associate and First Year Associate orientation templates and materials
Reserve conference rooms and coordinate catering as needed
Print and organize monthly budget reports
Assist with invoice processing and the preparation of check requests
Develop and/or update various administrative forms and create and maintain appropriate files
Exercise care in the course of work to prevent injuries to oneself and co-workers
Assist broader legal talent team with department projects and/or administrative duties as needed
All other duties as assigned

When this role reports to the Director of Law Student Recruiting, the below additional responsibilities apply:

Responsible for handling non-partner search firm agreements including drafting agreements and updating the applicant tracking database
Provide assistance with firmwide summer program execution relating to the annual Seascape event and other Summer Associate training programs
Provide assistance with law school recruiting relating to “Cooley Direct,” Diversity Fellowship recruitment, and law school outreach
Assist in the maintenance of the Legal Talent department pages on Cooley Net and
Maintain and audit various department reports and charts, including bar membership, headcount status, deemed/hired, law school and prior employment, sponsor ships and events, clerkships, and marketing materials and branded giveaways
Maintain Legal Talent Outlook calendar
Maintain Central Worksite files

Skills and experience:

Required:

Available to work overtime, as required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

Bachelor’s Degree
Prior administrative experience in a professional work environment

Competencies:

Excellent attention to detail
Ability to organize, prioritize and coordinate multiple activities
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data
Possess strong time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
Strong verbal and written communication skills
Professional demeanor and the ability to use initiative, diplomacy and tact
Team-player with collaborative spirit
Ability to interact and develop relationships with attorneys,…