San Francisco Family Stellar P.A​/House Manager

Aunt Ann's In-House Staffing's Client

Location:

San Francisco CA
Job Type: Full Time
Category: Estate Staff
Position: San Francisco Family Seeks Stellar P.A/House Manager
Schedule: See blow
Salary Amount or Range: $185k-$200k DOE plus full medical and 401k
Children:
Pets:
Bay Area Region: San Francisco

We are representing our long term clients in seeking a full time P.A/House Manager for their home in Russian Hill. This is a fully on-site position. Local candidates only

• Trusted right hand to a private family with two young children, serving as the liaison between the household and the broader team that supports the principals professionally.
• Approximately 85% personal assistant work (household, family, and lifestyle support) and 15% calendar coordination working in Outlook alongside the business EA team to keep the principal’s personal and business calendars aligned so he can reliably show up for family commitments.
• Sits within a five-person coverage structure providing 24x7x365 support across the principals' business and personal needs, so every team member can fully disconnect during PTO and off weekends while coverage stays seamless.

• At least five years supporting UHNW principals or families as a personal assistant, executive assistant, or senior household coordinator.
• Genuinely Type A: meticulous with details, highly consistent, and rigorous about follow-through — reliably completes recurring responsibilities, like daily reporting, without needing reminders.
• Has the backbone to hold vendors and service providers to a high standard, including initiating direct conversations when work or conduct doesn't meet expectations.
• Naturally high awareness of cleanliness and household hygiene standards, and comfortable enforcing protocols consistently with staff and vendors, especially new ones.
• Comfortable and experienced supporting young families, ideally with toddlers or young children.
• Comfortable caring for and attentive to the needs of a family dog.
• Proficient with Outlook calendar management and comfortable coordinating closely with a business EA team rather than working in isolation.
• Strong written and verbal communication skills; able to draft correspondence in the principals' voice.
• Absolute discretion with sensitive personal and business-adjacent information.
• Valid driver's license; strong local knowledge of the Bay Area strongly preferred.
• Proactive self-starter with a long-term mindset and genuine interest in becoming a trusted, valued member of the family's support team.
• Able to perform the essential functions of the role with or without reasonable accommodation, and to work legally in the United States.
• If this position meets local, state, or federal criteria for a pre-employment candidate credit check, one may be ordered after a signed FCRA acknowledgement is retained (credit checks are legally prohibited in New York City and Washington, D.C.).

• Manage personal and family calendars, appointments, and commitments — anticipating needs, deadlines, and conflicts before they arise.
• Serve as the liaison between the family and household staff, directly overseeing the household's housekeeping staff, who report to this role.
• Maintain the family's household tracker and send a completed update to the principal every weekday by 6pm, without needing reminders to do so.
• Default to over communicating with the principal: text a status update whenever work is completed or a project reaches a new stage, in addition to reflecting it in the daily tracker — both channels are expected, not one or the other.
• Own the household's recurring services schedule (pet care, chef drop off, dry cleaning, etc.) proactively communicating the family's travel calendar to each provider.
• Enforce consistent protocols with every vendor and service provider working in their SF home: shoes off or shoe covers required at all times, with heightened attentiveness for new or infrequent workers; restricted restroom access, with a single approved restroom designated for longer jobs; and monitoring whenever vendors are working in bedrooms or other private areas.
• Ensure every vendor or contractor completes the full scope of a job before leaving, confirming all details are fully restored to their proper state.
• Coordinate ongoing home maintenance and repairs, scheduling larger projects (e.g., painting) for weekends while the family is traveling.
• Schedule and coordinate routine car…