Office Manager at Masons Headquarters

Masons of California, a values-driven nonprofit organization, seeks Office Manager for its Nob Hill headquarters. The Office Manager will be a direct report to the Director of Operations, and will ensure that the daily functions and systems run smoothly, including greeting visitors, maintaining supplies for shared spaces and conducting ongoing relationships with vendors. OM will facilitate communications for three C-level principals, organization stakeholders and the General Counsel, and provide dedicated executive assistance to leadership.

Masons of California has 40,000 members and its headquarters environment is collaborative, professional and fast-paced. The building campus includes event space open to the public, which the OM will present to visitors. Overall, the OM must ensure a welcoming, efficient and well-maintained workplace.

• BA/BS from US college or equivalent
• Minimum 5 years’ experience in office management, administrative assistance or executive assistance
• MS Office Suite including Excel and Power Point
• Experience coordinating travel logistics, calendar and expense reporting
• Ability to work and solve problems independently; capacity for balancing competing priorities
• Organized work habits with attention to detail and high performance standards
• Excellent verbal and written communication ability
• Nonprofit / membership-based / mission driven experience preferred but not required
• Accounting or legal experience is a plus but not mandatory

• Keep active calendars for three executives
• Keep annual calendar for multiple boards in conjunction with Board Governance Manager
• Expense report coding for three executives
• Maintain supplies for the copy room, break room, hospitality closet and general operations and keep public spaces well-organized
• Internal meeting support
• Oversee all vendor relationships, maintenance plans and service contracts; coordinate repairs
• Track office expenses
• File and delete records according to established standards
• Show onsite event space to outside visitors
• Provide back-up coverage for Administrative Assistant when needed

M-F 9am-5pm onsite

$94K-$99K/year with overtime (calculated at 1.5x hourly pay rate) and benefit package