Administrative Assistant

United Religions Initiative (URI) is a California-based international nonprofit organization founded in 2000. As the world’s largest interfaith grassroots network, URI cultivates peace, justice, and healing by engaging people to bridge religious and cultural differences and work together for the good of their communities and the world.

We are committed to implementing our mission through local volunteer initiatives that build the capacity of our member groups and organizations, called Cooperation Circles (CCs). Today, there are more than 1,282 CCs active in over 113 countries.

URI’s global network is divided into eight regions (Africa, Asia, Europe, Latin America & the Caribbean, Middle East & North Africa, Multiregion, North America, and Southeast Asia & the Pacific).

The Administrative Assistant plays a key role in supporting the day-to-day operations of the URI global office. This an entry level position that provides administrative, operational, and coordination support to the Finance and HR & Compliance teams.

This role is ideal for a highly organized, proactive, and detail-oriented professional who enjoys working in a collaborative, mission-driven nonprofit environment. The Administrative Assistant upholds and models the Preamble, Purpose, and Principles stated in the URI Charter (see (Use the "Apply for this Job" box below).).

This position will report to Human Resource Compliance Specialist.

• Support hiring and onboarding processes, scheduling interviews, communication with the candidates, and successful onboarding and integration into the URI family, .
• Provide project-based administrative support, as requested
• Conduct research and gather information to support departmental and organizational projects.
• Support the design and implementation of an organization-wide recognition program for staff and trustees.
• Once a week on-site in URI’s San Francisco Presidio office to check mail, scan and deposit donation checks, follow up on business or other compliance registration tasks
• Assist with accounts payable, accounts receivable and credit card transactions input into Quickbooks, as directed by Accounting Staff
• Assist with completion of various city, county, federal and state Registrations
• Assist with audit and review of Accounts Payable Vendor folders to ensure completeness of documentation
• Coordinate with finance teams, vendors, and external partners regarding payments, documentation, and administrative follow-up
• Assist inmonthly gift reconciliation documents using Salesforce exports and bank confirmation records
• Assist with monthly accounting tasks as directed by Accounting Manager or CFO

• Google Workspace, Zoom, Whats App, Microsoft Office suite of products, such as Excel, Word and Powerpoint;
• Familiarity with project management tools and shared drives.
• Familiar with Quickbooks and other accounting software a plus, but not required
• Comfortable Experience supporting multiple stakeholders and managing competing priorities
• Experience working with Salesforce or other CRMs a plus, but not required.
• Education:
  
  Bachelor’s degree or working toward completion of a Bachelor’s degree in the next two years.

• Strong organizational and time management skills
• High attention to detail and ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and proactively in a remote environment
• Strong interpersonal skills
• Problem-solving mindset with a flexible and adaptable approach
• Demonstrated ability to handle sensitive and confidential information with discretion

This is part-time, with a hybrid work arrangement, requiring at least one day per week in our San Francisco Presidio office. Competitive compensation based on experience.

• URI is an Equal Opportunity Employer. It is our policy to provide equal opportunity to all employees, applicants, and program beneficiaries. URI does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age,political affiliation, or citizenship.