Executive & Institutional Affairs Coordinator

Location: Dominican School of Philosophy & Theology, Berkeley, California

Modality: In-person only.

The Executive & Institutional Affairs Coordinator provides high-level administrative and organizational support to the President and other Administrative Officers (Academic Dean and CFO) of the Dominican School of Philosophy & Theology (DSPT) and helps ensure the effective coordination of the School’s institutional activities. The position serves as an important link among the President, Board of Directors, College of Fellows, faculty, staff, students, and external partners.

This position requires a high degree of initiative, discretion, organization, and sound judgment. While working closely with the President, the Coordinator is expected to manage assigned responsibilities independently, anticipate needs, follow projects through to completion, and ensure that important institutional activities receive appropriate attention and follow-through.

The Coordinator also plays a central role in planning and executing DSPT events and provides administrative and operational assistance to other members of the DSPT staff as needed. The position is particularly well suited to an individual who enjoys strategic planning and contributing to the effective functioning of a small, mission-driven institution.

This is an independent coordinator role. The position is not intended to be limited to performing tasks assigned by the President. Rather, the Coordinator is expected to take ownership of assigned areas of responsibility, establish effective systems, anticipate needs, and ensure that projects and activities move forward. Because DSPT is a small institution, the position requires flexibility and a willingness to assist wherever needed.

The successful candidate will be someone who combines strong administrative discipline with a genuine interest in the people, mission, and institutional life of DSPT.

• · Provide proactive administrative and organizational support to the President, helping to manage priorities and fulfill institutional responsibilities effectively.
• · Drafting agendas, briefing materials, correspondence, and other documents for the President.
• · Conduct research and gather information on matters assigned by the President and other DSPT Officers.
• · Assist with preparation of reports, presentations, proposals, and other institutional documents.
• · Maintain appropriate confidentiality regarding sensitive institutional, personnel, student, financial, and other matters.
• · Anticipate administrative needs and identify opportunities to optimize the President’s effectiveness and efficiency.

• · Coordinate the planning and execution of major DSPT events, including lectures, conferences, convocations, and academic ceremonies.
• · Develop event timelines, task lists, budgets, and logistical plans that unify the efforts of the entire staff.
• · Oversee event setup, execution, and follow-up.
• · Ensure that events are conducted professionally and in a manner consistent with DSPT’s mission and institutional character.
• · Evaluate events after completion and recommend improvements for future activities.

• · Serve as a principal administrative liaison between the President and the DSPT Board of Directors.
• · Coordinate meetings of the Board, including scheduling, communications, agendas, meeting materials, logistics, and follow-up.
• · Assist with preparation and distribution of meeting materials and other communications.
• · Support orientation and onboarding activities for new Board members as assigned.
• · Help coordinate special meetings, retreats, receptions, and other activities involving the Board.