Executive Administrative Assistant

# Executive Administrative Assistant Apply
** Job#: 3056023
***
* Job Description:

**** Executive Administrative Assistant
***
* Location:

San Francisco, California (Hybrid)
**** Duration: 12 months
** Role Overview This position supports executives through comprehensive administrative and organizational assistance. The role involves managing executive schedules, coordinating meetings and travel, and handling correspondence. It also includes assisting with employee onboarding and engagement initiatives to ensure a supportive work environment.

Key Responsibilities
* Manage executive calendars, including scheduling meetings and appointments.
* Screen and respond to incoming emails, forwarding and replying as appropriate.
* Prepare executives for daily meetings by organizing necessary documents and materials.
* Arrange complex and frequently changing travel plans and itineraries.
* Process expense reimbursements and manage supply orders and access requests.
* Assist in the coordination of team events, routines, and activities.
* Support onboarding processes for new hires and serve as a resource to ensure engagement.
* Help maintain workstations, conference rooms, and common areas.

Required Qualifications
* Previous experience as a Senior Administrative Assistant or in a similar role.
* Demonstrated experience interacting with senior-level executives.
* Proficiency in managing executive calendars and prioritizing activities.
* Ability to work independently, multi-task, and manage time effectively in a deadline-driven environment.
* Experience handling confidential and sensitive material with integrity.
* Strong interpersonal and communication skills.
* Proficiency with MS Office products (Outlook, Word, Excel, PowerPoint).
* Resourcefulness and adaptability to work within a complex organizational structure.

Preferred Qualifications
* Experience with Agile tools such as Jira.
* Experience with Concur and Workday for expense processing.  
* Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
** Everforth Apex uses a virtual recruiter as part of the application process. Click  here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.

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** Everforth Apex Benefits Overview:
Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a…