Office Manager

Location: San Francisco, CA
Schedule: Onsite, Monday-Friday
Employment Type: Contract-to-Hire
Pay Rate: $35-$45/hour

We are seeking an experienced and highly organized Office Manager to oversee day-to-day office operations and support a collaborative, professional workplace environment. This role serves as a key partner to leadership, HR, facilities, and external vendors, ensuring smooth office operations, workplace compliance, employee engagement, onboarding activities, and company events.

The ideal candidate is proactive, detail-oriented, service-driven, and comfortable managing multiple priorities in a fast-paced environment. This position requires strong administrative, operational, and workplace management experience, with particular emphasis on safety programs, vendor management, and employee experience.

• Oversee daily office operations and ensure an organized, efficient, and welcoming workplace.
• Administer workplace compliance programs, including:
  • Business Continuity Planning (BCP)
  • Injury and Illness Prevention Program (IIPP)
  • Workplace Violence Prevention Plan (WVPP)
• Monitor workplace safety and compliance requirements and assist with policy updates and implementation.
• Serve as the primary office safety contact and support emergency preparedness initiatives.
• Coordinate office safety inspections, training programs, and compliance tracking.
• Manage vendor relationships, including onboarding, contract administration, renewals, service evaluations, and invoice approvals.
• Assist with corporate credit card administration and expense-related processes.
• Coordinate employee onboarding and offboarding activities in partnership with HR and IT.
• Provide administrative support to senior leaders, including calendar coordination, meeting scheduling, and special projects.
• Maintain office procedures and operational calendars.
• Train and provide guidance to administrative staff to ensure consistent office operations.

• Support initiatives that promote employee engagement and a positive workplace culture.
• Coordinate employee recognition programs, celebrations, and milestone acknowledgments.
• Serve as a point of contact for office-related employee needs and requests.
• Foster a professional, responsive, and welcoming work environment.

• Plan and execute internal meetings, employee events, volunteer activities, and company celebrations.
• Manage event logistics, vendor coordination, budgets, timelines, and communications.
• Ensure successful execution of events from planning through post-event follow-up.

• Maintain organized company records, documentation, and filing systems.
• Track contracts, subscriptions, licenses, and vendor agreements, ensuring timely renewals.
• Support maintenance of internal resources and digital information repositories.
• Ensure records are retained and managed according to company standards and compliance requirements.

• 5+ years of progressive Office Manager, Workplace Manager, Facilities Coordinator, or Office Operations experience.
• Experience administering or supporting workplace safety programs, including IIPP, WVPP, and Business Continuity Plans.
• Strong organizational, project management, and multitasking abilities.
• Exceptional attention to detail and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service mindset and professional presence.

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Document management systems
• Visitor management platforms
• Work order and facilities management systems
• Calendar and meeting coordination tools

• Ability to work onsite five days per week in San Francisco.
• Ability to sit, stand, walk, and move throughout an office environment.
• Ability to use a computer and office equipment for extended periods.
• Ability to lift and move up to 25 pounds as needed.

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles…