Senior Transportation Training Clerk; ATU Job San Francisco area,California USA,Administrative/Clerical

Pay Rate

ATU (Grade 036)

Hourly ATU Rate: $40.39/hourly (Step
1) to $47.52/hourly (Step
4)

External candidates will start at Step 1.

Reports To

Manager of Operations Training and Development

Days Off

Saturday/Sunday

Who May Apply

All current BART employees and Future BART employees

Current Assignment

This announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next twelve (12) months.

BART is seeking an enthusiastic, motivated, and detail-oriented individual to join our Transportation Department as a Senior Transportation Training Clerk. The ideal candidate will demonstrate strong organizational, communication, and customer service skills, along with proficiency in coordinating training schedules and activities, and maintaining records. We are looking for a proactive team player who takes pride in providing excellent administrative support and contributing to the success of the Training Division.

Candidates must also possess knowledge of basic business database systems used for training and scheduling functions.

The Senior Transportation Training Clerk will support professional staff with assignments and projects, maintain training schedules and activities, and resolve problems that may significantly impact departmental goals and operations. This position requires initiative, sound independent judgment, and the ability to prioritize multiple tasks while working within established policies and guidelines.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

Office Administration and Procedures:
Knowledge of office practices and procedures, including filing and the operation of standard office equipment.
Recordkeeping and Report Preparation:
Knowledge of record keeping and report preparation principles and practices.
Communication and Following Instructions:
Understanding and carrying out oral and written direction.
Work Prioritization and Coordination:
Prioritizing work and coordinating multiple activities.
Microsoft Office 365 Proficiency:
Strong working knowledge of Microsoft Office 365.

Application & Selection Process

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

Responsibilities

Organizes work, sets priorities and standards, and follows-up to ensure coordination and completion of assigned work. Provides independent administrative work to support the business operations.

Assists with the development, and monitoring of training schedules using the designated database system;
Inputs information into specified management database system; maintains detailed training records in the support of the Training Division of the Transportation Department.

Assists Employee Development Specialist with the basic entries and adjustments to the time and labor system for employees who are in training.

Prepares and updates a variety of reports in compliance with the Government Public Utilities and other regulatory agencies.

Maintains records and logs, processes forms and performs general office support activities in the Training Division of the Transportation Department including processing incoming and outgoing mail, maintaining posted information, and ordering office supplies.

Assists in the processing of invoices by preparing check requests and/or goods and services authorization.

Types and/or compiles correspondence, forms, and specialized reports and documents from drafts, notes, or brief instructions using a desktop computer;
Proofreads and checks typed and other materials for…