Programs, Global Energy Transition Initiative - Executive Assistant

The Executive Assistant (EA) will provide administrative support and work directly with the Senior Director of the Global Energy Transition Initiative (GETI), including broader support for this ten-person team. This position reports to the Associate Director, Programs Administration, who oversees the EA team within the larger Programs team and provides mentorship and guidance on managing workloads and capacity effectively. Responsibilities include fast-paced and often complex scheduling and calendar management;

intermediary coordination with funders and other key stakeholders, coordinating logistics and materials for meetings and events; assisting with travel arrangements and expense reporting; and other related duties as needed.

The Programs department leads Climate Works’ strategies and grantmaking to advance climate solutions around the world. The team works alongside funders, regional grantmakers, field experts, and frontline leaders to design, implement, and steward high-impact grantmaking portfolios across sectors. Focus areas include renewable energy, industrial decarbonization, electric transport, sustainable finance, adaptation and resilience, and more. Grounded in data, local context, and field expertise, program teams identify emerging opportunities, scale solutions, and equip partners with the evidence and capacity needed to drive transformative climate progress.

Through strategic grantmaking and trusted relationships, the Programs department supports Climate Works’ efforts to catalyze durable, scalable change.

Climate Works Foundation’s (CWF) Global Energy Transition Initiative (GETI) supports efforts to rapidly transform the global power sector toward clean energy, beginning with 15 emerging economies across Africa, Asia, and Latin America. These are countries where power demand is projected to rapidly grow, and there is huge potential for solar, wind, and other renewable energy deployment in this decade. The benefits of a transition to clean energy go far beyond reducing greenhouse gas emissions and mitigating climate change.

It creates jobs, builds local manufacturing value chains, improves infrastructure, protects public health by keeping pollutants out of the air, and provides affordable and accessible power. By shifting to clean energy, developing nations can secure a resilient and thriving future.

• Manage Senior Director’s calendar and broader team calendars for alignment
• Create and fill out scheduling polls: assist in scheduling internal and external group meetings.
• Coordination with CWF travel agent, assist with domestic and international travel arrangements: flights, hotels, ground transportation, and any needed logistics.
• Ensure that the Senior Director is fully briefed and prepared for meetings, events, and trips. This may include obtaining background information for these commitments and providing detailed itineraries

Must have:

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role.
• Experience working with international partners and scheduling and coordination across international time zones
• Previous experience maintaining complex calendars and coordinating meetings/events.
• Experience working with a global team to plan logistics for effective group calls and meetings.
• Outstanding verbal and written communication skills; native English speaker.
• Attention to detail and strong organizational skills.
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), Google docs
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results.
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task.
• Good interpersonal communications skills.
• Ability to quickly and accurately analyze problems and identify appropriate solutions.
• Ability to handle sensitive matters with discretion.
• Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life.
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment
• Some traveling required; at least a couple times a year.

Nice to have:

• BS or BA degree
• Experience with…