Grants Officer

AI is already changing how people work, learn, and access care. It has the potential to unlock extraordinary benefits—faster medical breakthroughs, accelerated scientific discovery, more personalized services in healthcare and education, new tools for creativity and invention, higher productivity and economic growth, improved public services like transportation systems, and so much more.

But building powerful systems to benefit humanity is only a part of the work of our mission. Advanced AI models will also present new challenges that are already surfacing, and we need to be prepared to identify these challenges and develop solutions to address them.

These are the two dimensions of what we’re building the Foundation to do. We aim to enable the use of AI to find solutions to humanity’s hardest problems, transform what people are capable of, and deliver real benefits in people’s lives—while working hard with partners to be ready for new challenges, and to help make society resilient, as AI advances.

This work is just beginning. Over the next year, as we quickly ramp up, the Foundation expects to invest at least $1 billion across life sciences and curing diseases, jobs and economic impact, AI resilience, and community programs. This includes early investments toward our previously announced $25 billion commitment to curing diseases and AI resilience.

We are looking for a Grants Officer to manage grants from initial review through closeout and help build effective grantmaking practices. Reporting to the Head of Grant Operations, this individual contributor will independently conduct due diligence and compliance reviews, manage an assigned grant portfolio, and work closely with grantees and colleagues across the Foundation.

As part of a small, growing team, you will also contribute to projects, reporting, and process improvements. This role requires sound grantmaking judgment, strong organizational and communication skills, comfort with data and systems, and a willingness to work directly in the details and adapt as priorities evolve.

• Independently conduct and document grant due diligence and compliance reviews, identify material risks, and develop recommendations. Coordinate further review and help establish grant terms and proportionate reporting expectations with the Head of Grant Operations, program colleagues, and legal counsel.

• Manage an assigned grant portfolio through the full lifecycle, coordinating agreements, payment requests, amendments, renewals, and closeout. Track grant conditions, review grantee reports, and maintain complete records in partnership with program colleagues, Finance, and legal counsel.

• Serve as a responsive point of contact for prospective grantees and grantees, communicating information needs, requirements, and timelines clearly and keeping requests proportionate.

• Maintain accurate records in the grants management system, prepare grant and portfolio summaries, and work with Finance and the Senior Grants Officer, Systems & Data to check data quality and resolve discrepancies.

• Lead or support grant operations projects and process improvements, including practical workflows, templates, and guidance. Provide coverage across the team as priorities and workloads evolve.

• 4+ years of relevant experience in grants management, grant operations, or related fields, including independently managing grants through the full lifecycle—from due diligence and compliance review to agreements and post‑award administration. Experience administering international grants is also helpful.

• Sound grantmaking judgment and working knowledge of grant compliance, including the ability to identify material risks and recognize when…