Office & Operations Manager

Position:
Office & Operations Manager

On-site:
Full-time, hourly (non-exempt)

Location:

San Francisco (225 Bush St)

Reports to:

Head of Operations & Strategy

AI is changing how work gets done faster than most companies can plan for it. rPotential is a labor-market AI platform that maps where people, AI and automation fit, so enterprise leaders and the companies that serve them can make better decisions about next year's workforce. We're a small, senior team in San Francisco building something new, and the people here shape how the company runs.

We're looking for an Office & Operations Manager to be the operational backbone of our San Francisco office. You'll work directly with our leadership team, including the CEO, and you'll be the person they rely on to anticipate needs, handle time-sensitive requests calmly, and keep the company running smoothly. We've also just moved into a new space and are still finishing the build-out, so you'll have a real hand in shaping it: furniture, layout, and how the team uses it.

Beyond the space, you'll host our monthly company onsites and run the processes behind a fast-growing company: spend, vendors, employee onboarding and recruiting logistics.

• Act as the point person for leadership on office, onsite and operational needs, including high-priority, last-minute requests
• Support leadership gatherings, visitors and in-office meetings, from logistics through follow-up
• Handle confidential information with discretion and professionalism
• Partner with Operations and Marketing on ad hoc projects as the company grows, including maintaining and updating r.Potential’s Linked In and other social media profiles.

• Lead the finish-out of our new space: source, order and coordinate delivery and installation of furniture and décor
• Shape the look and feel of the office so it reflects who we are, with spaces for focused work, collaboration and gathering
• Manage the build-out budget and timeline, and coordinate vendors, deliveries and building approvals
• Keep evolving the space as the team grows, so it's somewhere people want to be

• Plan and host our 2–3 day onsite's, when 25–30 teammates from across the country come together in SF
• Own the full experience: catering, happy hours, dietary needs, and setup, all within budget
• Help shape the in-office culture that makes people want to show up

• Run day-to-day office operations: kitchen, supplies, mail, equipment
• Own our relationship with building management, including badge access, guest lists, gym access, repairs, deliveries and contractor approvals

• Manage the operations company card and own the monthly reconciliation and expense submission (receipt matching, GL coding, cost centers), on time and accurate
• Keep internal expense records clean and audit-ready

• Partner with our Infrastructure and Security team to manage vendor contracts, renewals and our vendor inventory
• Make sure every vendor has a signed contract and supporting agreements, and flag renewals before they hit

• Coordinate the physical side of onboarding and off-boarding: laptop shipping, badges and seating
• Schedule interviews and manage candidate logistics with HR, so candidates have a great first impression of rPotential

• 2–5 years in office management, operations or administration, ideally in a startup or high-growth environment
• Experience working directly with senior leadership
• Experience managing a company card, expense reconciliation or vendor invoices
• Event or catering coordination experience
• Strong organization and follow-through: recurring deadlines don't slip on your watch
• Warmth and polish…