Specialist, Business Operations and Events

Specialist, Business Operations and Events

Job

111248

Work Areas

Business Operations

Employment Type

Permanent Full-Time

Location(s)

Specialist, Business Operations & Events

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment.

We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Specialist, Business Operations & Events, you’ll play a key role in creating exceptional experiences for our Bay Area teams. From intimate team gatherings to large-scale office celebrations, you’ll help bring events to life through thoughtful planning, seamless coordination, and attention to detail.

You’ll oversee event calendars, coordinate logistics, manage vendors, and ensure events run smoothly from start to finish. You’ll also provide broader support to our Business Operations team, collaborating with colleagues across multiple departments and regional functions.

This role is based in our San Francisco office and follows a hybrid model, with at least three days per week in the office. Your schedule may vary based on event needs, and occasional travel of up to approximately 150 miles may be required for site visits.

WHAT YOU’LL DO

Event Planning & Coordination

• Plan and coordinate in-office and offsite events, meetings, and trainings, ensuring a seamless experience for attendees.
• Support site selection and contract negotiations for large-scale events, including office celebrations, leadership retreats, and team gatherings.
• Maintain the office events calendar, coordinating schedules to avoid conflicts and maximize participation.
• Manage event communications, including invitations, reminders, logistical details, and post-event feedback surveys.
• Bring creative ideas to event planning, collaborating with event hosts and committees to deliver engaging experiences.
• Partner with Business Operations and Human Resources to ensure events align with internal policies.
• Make timely decisions during live events to resolve unexpected challenges and maintain a positive attendee experience.
• Build and maintain relationships with local event venues, vendors, and service providers.
• Coordinate event logistics, including catering, audiovisual requirements, accommodations, and venue arrangements.
• Support event expense submissions and reconciliations, ensuring accuracy and timely completion.
• Partner with Office Services to coordinate food and beverage arrangements for in-office events.

Business Operations Support

• Support additional office events and initiatives, including budget tracking and event logistics.
• Coordinate creative materials, presentations, branded merchandise, and recognition items for office activities.
• Develop presentations and other business materials to support the Business Operations team.
• Provide backup support to Office Services and Business Operations colleagues, including event setup, catering coordination, and client services activities.
• Contribute to special projects and other team priorities as needed.

ABOUT YOU

• Bachelor's degree or equivalent combination of education, training, and experience.
• At least three years of experience in administrative support and/or event planning.
• Strong organizational and time management…