Executive Office Manager​/Project Manager

Executive Office Manager/Project Manager

We're seeking an Executive Office Manager/Project Manager to support the CEO, CFO, and Corporate Office of a collaborative, family-owned enterprise in San Francisco. Yes, there will be executive support. But this opportunity goes much further. You'll help leadership drive projects forward, create order from ambiguity, improve processes, organize information, modernize systems, and make sure important commitments don't fall through the cracks.

Think:
Executive Assistant + Project Coordinator + Business Operations + Office Operations.

The right person is proactive, highly organized, emotionally intelligent, comfortable with technology, and energized by figuring things out.

Keep Priorities Moving

• Attend leadership meetings and capture decisions, commitments, and action items
• Maintain visibility into important projects and organizational priorities
• Follow up with stakeholders and keep initiatives moving toward completion
• Anticipate needs and help leadership distinguish what's urgent from what can wait
• Bring structure and accountability to competing priorities

Build Better Ways of Working

• Identify opportunities to streamline processes and eliminate unnecessary manual work
• Help modernize workflows, information, and document-management practices
• Support organizational and process-improvement initiatives
• Assist with projects involving document organization, cloud-based tools, and modernization
• Explore practical uses of automation and AI-enabled productivity tools

Own Projects and Operational Details

• Coordinate cross-functional projects and special initiatives
• Track deadlines, deliverables, and follow-up
• Coordinate vendors
• Research problems and help develop practical solutions
• Support day-to-day corporate office operations

Partner with Executives

• Coordinate executive priorities and communications
• Manage calendars and scheduling as needed
• Prepare agendas, materials, meeting notes, and summaries
• Support shareholder communications and family governance activities
• Help reduce the administrative load on senior leadership so they can stay focused on the business

• See a problem and instinctively start thinking about solutions
• Can take an end goal and run with it
• Don't need a detailed playbook for every assignment
• Are proactive rather than reactive
• Know how to respectfully hold people accountable
• Can navigate different personalities and leadership styles
• Have excellent judgment, discretion, and emotional intelligence
• Stay calm when priorities shift
• Enjoy creating structure where it doesn't yet exist
• Are curious about technology and how it can make work better
• Care more about getting the right outcome than getting the credit

• 5+ years of experience across executive support, business operations, project coordination, office operations, administrative leadership, or a related area
• Demonstrated experience improving a process, implementing a system, or driving an operational improvement
• Strong project coordination, organization, and communication skills
• Confidence interacting with senior executives and multiple stakeholders
• Technology fluency and a willingness to learn new platforms quickly
• Experience with Microsoft 365, SharePoint, Copilot, automation, or similar productivity tools is a plus
• Bachelor's degree preferred; equivalent professional experience will also be considered

Your title today might be Executive Assistant, Executive Business Partner, Office Manager, Operations Coordinator, Project Coordinator, Business Operations Professional, or Project Manager. We care more about what you've accomplished than what your title says.

This is an opportunity to become a true force multiplier for leadership. You won't simply…