Project Manager, Operations Manager

The Project Manager plays a key role in managing projects across the Bay Area, overseeing project schedules, ensuring quality control, and facilitating communication among key stakeholders, including owners, architects, subcontractors, and vendors. Strong estimating skills are essential, as the ideal candidate will be involved in budgeting and cost analysis. Additionally, the candidate should have a solid understanding of building trades, methods, and materials, with a particular emphasis on Mechanical, Electrical, and Plumbing (MEP) systems.

Reporting to the Project Executive and NOVO ownership, the Project Manager will supervise project teams, including the Superintendents, Project Engineers, and Project Administrators

At NOVO, you will have the opportunity to work on 2-4 projects in a year, each lasting about 12-18 weeks, gaining exposure to various clients, architects, and subcontractor trades.

We offer comprehensive benefits extending beyond medical, dental and vision coverage, including community involvement, continued learning and career advancement.

DUTIES AND RESPONSIBILITIES

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Note:

Additional duties may be assigned on an individual basis)

Pre-construction

Attend and coordinate project job walks

Prepare Request for Proposals

Analyze subcontractor proposals and generate Bid Tabulations

Produce quantity take-offs for multiple disciplines

Contribute constructability reviews as member of the extended Design Team

Actively participate in the General Contractor proposal and interview process

Safety

Conduct daily project walks with Superintendent

Work with Safety Director to establish Site Specific Safety Plans

Coordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction team

Complies, understands, and supports corporate safety initiatives to ensure a safe work environment.

Contract Administration

Draft Owner/Client contracts and Subcontract agreements for review by SPM or PX

Function as main point of contact with Subcontractors field and office personnel

Review and prepare owner billings on a monthly basis

Cost Control

Identify, track and manage scope and change orders both Owner/Client and Subcontractor

Prepare and present Owner/Client change orders in a timely and complete manner

Route and approve subcontractor and material invoices

Prepare Owner/Client and internal project updates on a monthly basis

Execute Owner/Client and subcontractor financial close-out

Document Control

Develop, track and manage RFI, Submittal and Change Order Logs

Generate action item lists and follow-through to completion

Coordinate and update Master Drawing Set and logs

Distribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended team

Monitor and log 3rd party testing, project access and logistics plans

Scheduling

Prepare, monitor and update Master Schedule

Work with Project Superintendent to identify project progress to date

Identify potential project impacts and proposed solutions

Prepare 3-wk Rolling Schedules

Meetings

Conduct weekly Subcontractor Meeting with Project Superintendent

Attend and contribute in weekly Owner, Architect and Contractor meetings

Present RFI, Submittal and Change Order Logs

Prepare and distribute meeting minutes and project documents to extended team

Technical Ability

Utilize engineering or construction management background to identify field issues and suggest potential alternates

Review subcontractor and vendor drawings and submittals for adherence to plans and specifications

Conduct coordination meetings with Architects, Engineers and multiple subcontractor trades

Interface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire team

Working knowledge of Current Good Manufacturing Practices (cGMP), Good Laboratory Practices (GLP), advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial

Management

Manages, motivates, teaches, and mentors direct reports

Coordinates with Estimators to establish budget

Coordinates efforts with Estimators, Owners, and Project Managers to manage resources to meet project schedule

Manages in bid review and bid closing to ensure accuracy of bid and evaluate project feasibility; work with estimating team to develop bid schedule

Coordinates with Owner, Project Managers and Project Team to develop comprehensive plan for project start up and successful kick-off

Provides environment where dynamic project communication occurs between Project Engineers, Superintendents and Administrators to ensure work is accomplished in an efficient, profitable, and safe manner

Establishes and maintain working relationships with Owners, Architects, Construction Managers, Landlords, Facility Managers, End Users, etc., providing customer service to develop long-term partnerships with client base

Ensures accurate construction reports for the job allowing for continuous improvement in performance

Manages flow of critical information to all…