SPD Assistant Project Manager | High End Residential GC

Join Mat Pel Builders as a Assistant Project Manager and help shape some of the most stunning homes in the Bay Area.

Mat Pel Builders is a premier general contractor based in the San Francisco Bay Area, specializing in architecturally significant, high-end residential construction. Our portfolio includes modern custom homes, historic renovations, complex remodels, and structural retrofits, each reflecting exceptional craftsmanship, thoughtful design, and close collaboration with our clients and project partners.

The Special Projects Division (SPD) is a dynamic and essential part of Mat Pel. Built on a commitment to exceptional client service and operational excellence, SPD provides continued care for our portfolio of completed homes while managing service and maintenance work, warranty projects, and small to medium-sized renovations. Through these relationships, SPD also creates opportunities for referrals, repeat business, and new project development.

The SPD Assistant Project Manager supports the full project lifecycle, from responding to new project inquiries and evaluating business development opportunities through preconstruction, estimating, execution, and closeout. Working under the direction of the SPD Manager within the Project Management department, the APM develops scopes of work, budgets, and schedules; coordinates with clients, trade partners, and internal teams; and helps manage projects through completion while maintaining established budgets, schedules, and quality standards.

This role requires someone who can effectively manage multiple active projects, service requests, and evolving client needs while delivering a consistently high level of responsiveness and customer service. The SPD APM will also contribute to the continued growth of the division by building strong client relationships, identifying new opportunities, and supporting referrals and repeat business.

Success in this position requires strong organization, communication, judgment, and follow-through, along with the ability to shift between immediate service needs and longer-term project and business development priorities.

• Support and/or lead the business development process with input from the SPD team.
• Identify project phases, details, existing conditions, and requirements that may present potential problems.
• Communicate SPD processes and project requirements to Clients, Architects, Subcontractors and Field Personnel.
• Prepare and/or review estimates with input from Field Personnel.
• Generate and distribute subcontractor walk invitations, and facilitate project job walks.
• Lead or support the subcontractor selection process.
• Develop and/or review the initial project schedule.
• Prepare, review, and approve service, maintenance, warranty, and construction pricing as appropriate.
• Ensure estimates accurately reflect project scope, anticipated requirements, and subcontractor work.

• Prepare, review, and administer Service Agreements, contracts, subcontracts, and purchase orders.
• Complete project setup documentation and coordinate with accounting to establish project numbers.
• Review the final project budget with the SPD team.
• Confirm subcontractors and coordinate project startup and scheduling.
• Maintain familiarity with all phases and terms of project contracts, estimates, and subcontracts.
• Attend and/or lead preconstruction meetings, site walks, and vendor meetings as required.
• Compile and maintain the project directory.
• Procure and/or coordinate required permits.
• Ensure the project is properly organized and prepared prior to the start of construction.

• Manage and/or support the project…