Project Manager, Estimator, Procurement ​/ Purchasing

SF Bay Area, Sacramento & Tracy, CA POSTEDON July 1, 2024 DEPARTMENT Operations

The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, customers, or project team members.

• Develop, maintain and update accurate project schedule. Develop milestones and six-week look ahead schedule.
• Identify constraints and resolve in a timely manner.
• Ensure timely submission and management of change orders. Review sub-quotes for accuracy, correct rates and legitimacy. Maintain log for all subcontractor T&M field tags and input plug numbers in your cost event log. Ensure all potential costs are accounted for and included with the Project Status Report projections.
• Prepare, submit and present monthly Project Status Report to Operations to encompass budget, cost control, sub-contracts, insurance, submittals, Request for Information, Risk Management etc.
• Identify and manage project risks. Promptly communicate project risks to PX and develop a mitigation plan.
• Manage internal and external project teams, this includes teaching and coaching PE’s and monitoring the career development of the internal project team members.
• Accountable for adherence to the contract with the Owner, this includes deliverables and notifications. Completion of HPU Contract Risk Assessment form (Contract Summary and Checklist).
• Understand contract laws. Write purchase order, professional service agreements, subcontracts to vendors/subcontractors.
• Lead the Herrero Builders team at Owner, Architect, Contractor meetings. Distribute the meeting notes in a timely manner.
• Work with estimating to understand and write scopes and identify risks. Ensure subcontractors are timely with billing, change orders and subcontract close outs. Ensure ALL sub & vendor scopes are bought out in timely manner.
• Review and approve owner billings before submitting. Make sure that owner billing is submitted timely and follow up with Owner’s rep to receive payment in a timely manner.
• Monitor budget to maintain project profitability.
• Work closely with the onsite superintendent, verify and expedite material and labor to the jobsite to maintain the flow of the work and eliminate constraints.
• Perform regular field visits to collaborate with Field Superintendents regarding schedule and schedule updates, monitor safety, check the progress and encourage his/her team to do the same.
• Partner with PE team to make sure all logs (Request for Information, submittals, change orders etc.) are kept up to date. Ensure accuracy of to-be-submitted section of the submittal log.
• Oversee and implement 5S successfully for the project.
• Assist Estimating Knowledge Area Leader in development of the project estimate for large projects (over $5M) and ability to develop a project estimate for smaller projects (less than $5M).
• Ensure safety measures are implemented through duration of project via: project preplanning, pre-task planning, project safety implementation, project safety recordkeeping, etc.
• Partner with Virtual Design and Construction team to implement Building Information Model/Virtual Design and Construction processes and appropriate technology for the successful delivery of the project.
• Engage in ongoing Business Development – cultivating relationship with customers that results in consideration of additional work.

• College graduate with BS/MS in Civil, CM or Architecture degree or some construction experience and college education.
• Minimum 5-7 years of prior construction experience
• Experience in the Estimating Department (preferred)
• Computer Programs/Operating System – ViewPoint,…