Graduate Medical Sciences Program Assistant

Graduate Medical Sciences Program Assistant

Jan 17, 2026

Note:

This role requires 4 days on site at the Parnassus campus and one day remote. Career potential! Includes optional medical benefits, holiday pay, and sick leave accrual.

In consultation with the Biomedical Sciences (BMS) and Developmental and Stem Cell Biology (DSCB) Graduate Program Manager, the Program Assistant coordinates, tracks, and reports student progress and assists with program operations, events, and logistics for the BMS/DSCB PhD training programs, which have approximately 210 students.

The Program Assistant provides a broad range of services to graduate students, faculty, and program leadership, working independently with guidance on more complex matters.

Track and report student progression for BMS and DSCB, including coursework, milestones, candidacy, graduation, and alumni outcomes; support development and maintenance of procedures for student tracking.

Coordinate orientations, workshops, seminars, journal clubs, DEI programming, and the annual program retreat; manage event logistics, vendors, travel, space reservations, and budgets; evaluate and report on program activities and services.

Support admissions and recruitment, including scheduling approximately 500 applicant interviews annually and coordinating recruitment events and campus visits; process reimbursements, monitor program budgets, resolve discrepancies, and explain UCSF financial policies.

Maintain student databases, websites, listservs, and promotional materials.

Maintain program records; collect and analyze data; assist with annual and training grant reports, including residency review.

• Bachelor's degree in a related field and/or equivalent experience and training.
• Minimum of one (1) year of administrative experience.
• Ability to work effectively with diverse populations, including students, staff, faculty, the general public, and internal and external vendors.
• Solid written and verbal communication and interpersonal skills.
• Strong organizational skills and ability to multitask and meet demanding deadlines.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.

• Knowledge of University-specific computer application programs.
• Knowledge of department, organization, and University policies, procedures, and directives.
• Knowledge of departmental and school/college general and major course requirements.
• Prior experience with undergraduate or graduate-level curricular affairs.
• Prior event planning experience.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. UCSF houses five Nobel laureates who have advanced understanding of cancer, neurodegenerative diseases, aging, and stem cells.

UCSF is a diverse community that values professionalism, respect, integrity, diversity, and excellence—our PRIDE values. The university is committed to equity, building a broadly diverse workforce, and nurturing a welcoming, supportive culture. Additional information about UCSF’s diversity initiatives is available f.edu.

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. For further information, see the UC’s Affirmative Action Policy and Anti-Discrimination Policy.