Bilingual Assistant Program Director, Holy Family

• Bilingual Assistant Program Director, Holy Family Day Home

Organization: Compass Family Services is a 100+ year old nonprofit working on the front lines of San Francisco’s homeless crisis. We provide families experiencing or at risk of homelessness with comprehensive support to address immediate needs and ensure long-term success.

Program: Holy Family Day Home offers a progressive, Reggio Emilia-inspired preschool curriculum which emphasizes individualized learning, self-exploration, play-oriented lessons, and child-initiated, teacher-led education. Daily activities include early literacy lessons, STEM learning, small classes in the art studio, and outdoor education in the community garden. These are all supported by our highly-qualified teaching staff and a wide variety of age-appropriate teaching tools.

Schedule: Monday - Friday, 37.5 hours per week. Exact schedule will vary but candidates should be available to work opening (7:30am) or closing (5:00pm) depending on Center need.

Location: 299 Dolores St, San Francisco. Full time on site.

Organizational

Core Competencies:

Accountable / Adaptable / Client-centered / Collaborative / Committed to diversity, equity, inclusion and belonging / Resourceful

Responsibilities:
The Assistant Program Director assists the Program Director in the management and day-to-day operation of the program site, including but not limited to administrative duties, fiscal and contractual compliance, funder reporting, safety and health, and program implementation. Specific job responsibilities include:

• Prepare monthly, quarterly and annual reports for government funders
• Enroll and certify families in state and local childcare subsidies and food program programs by collecting, verifying and maintaining documentation to meet state income and eligibility requirements, and ensure that client files are in compliance and up-to-date as required by the California Department of Education (CDE), the SF Department of Childhood (DEC), the Child and Adult Food Program (CACFP), Community Care Licensing and other government funders
• Oversee compliance with and reporting for the Child and Adult Food Program (CACFP).
• Maintain the school’s current children’s immunization and health information/records file system.
• Prepare for contract and licensing reviews, audits and visits in accordance with city, state and federal regulations and guidelines
• Keep teacher manual and parent handbooks up-to-date
• Attend meetings and trainings as required by city and state agencies
• Perform bookkeeping duties by collecting and recording parent fees and donations, and maintaining, distributing and reconciling petty cash
• Support Receptionist in timely and accurate collection of daily attendance, absences, and electronic parent sign-in and sign-out, as well as the follow-up daily on absences, and complete monthly attendance reporting
• In collaboration with the Program Director, interact with parents to keep them informed on Center goings-on, answer questions and address concerns
• Oversee volunteers and supervise coordination of in-kind donations
• Work collaboratively with program staff and consultants as well as with other Compass programs and other external stakeholders
• Conduct tours with prospective children/families and provide orientation to incoming families
• Onboard prospective families with information on health policies and required proper documentation.
• Oversee, implement and update safety and emergency procedures for the program, including compliance with twice-yearly Safety Month and maintaining mandated emergency supply inventory
• Assume authority in an emergency and when the Director is not on-site
• Purchase supplies and complete monthly expense reporting
• Super…