Faculty Affairs Specialist

Faculty Affairs Specialist

Job Title
- Faculty Affairs Specialist

Department
- Dental Academic Planning

Campus
- San Francisco

Posting Number - P

Full or Part Time
- Full Time

Number of Months - 12

Work Schedule - M-F (8) hours per day.

Open Date - 10/13/2026

Close Date

Open Until Filled
- Yes

Special Instructions to Applicants
- For Applicants Seeking Job Opportunities within the University Internal:
Internal applicants will be considered within the first five (5) business days of the posting period.

External:
External applicants will be considered on the sixth (6) business day of the posting period.

For in-person roles:

This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the (City) Pacific campus.

For online roles:

While this is an online position, Pacific's three campuses are within California and its faculty and staff are mostly California residents. For administrative purposes, California residents are preferred. Out of state hires must be approved either by the Provost and Executive Vice President for Academic Affairs (for academic hires) or by the Chief Financial Officer and Executive Vice President for Finance and Operations.

Sponsorship
- This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose
- Under supervision of the Associate Dean for Oral Health Education (ADOHE), coordinates and manages activities related to faculty affairs for theADOHEand performs duties relevant to the functioning of the Office of Academic Affairs.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways sociocultural forces related to race, gender, ability, sexuality, socioeconomic status, etc. impede or propel students, faculty, and staff.

Essential Functions
- Manage, audit, and ensure accuracy of Interfolio data; make recommendations for system orprocess improvement; produce quarterly reports for department chairpersons andADOHEto include quarterly faculty schedule/faculty rosters, and annual CV review.

Manage faculty appointment processing to include letters for new appointments, changes in appointment, and annual renewal letters; collaborate with the Department of Human Resources and/or the Provost's Office to ensure adherence to school and University protocols.

Manage and coordinate faculty onboarding process in collaboration with departmentchairpersons, department coordinators, and Human Resources.

Manage and support the Faculty Appointment, Promotion, and Tenure Committee to include:

Maintain and update promotion and tenure process information (duplicate?)Track temporal requirements towards promotion and tenure

Provide notice of 3-year evaluation to faculty and department chairpersons

Provide annual promotion eligibility notice to faculty and department chairpersons

Manage Annual Tenure/Promotion Review process.

Administrative support forFAPTCand Faculty Development Oversite Committee (i.e. prepare agendas, minutes, annual report, and other related material; distribution and maintenance of records).Manage/coordinate faculty affairs administrative support to include:

Monthly faculty credentialing verification

Support peer observation process

Mission Focused Faculty Evaluation process

Department chairperson resources (process/protocol/forms)
Department chairperson 360 evaluation (every third year)
Process faculty change of status forms

Support the curriculum mapping process in collaboration with Academic Support Services Manager.

Provide administrative support for theADOHEto include:

Manage meeting schedule, prepare meeting materials

Manage and make travel arrangements

Prepare and distribute (as needed) correspondence, agendas, minutes, reports, and other related material

Prepare presentations, scripts and speaking points

Assist with timely follow up on management of projects

Maintain files/records

Update CVCoordinate faculty development programs, and retreats to include scheduling of location, notices, invitations, catering, and other related logistics.

Prepare and submit faculty information report to liability insurance carrier

Perform all other duties as assigned by the Associate Dean for Oral Health Education.

Minimum Qualifications
- Knowledge of:

Advanced Microsoft Word, Excel, PowerPoint, and e-mail systems.

Experience:

Minimum of three years of…