Clinical Payment Associate

Clinical Payment Associate

Overview

Support the financial operations behind innovative clinical research as a Clinical Payment Associate
. This role plays a critical part in the clinical vendor outsourcing process by managing purchase orders, contracts, and payment trackers for assigned studies. Reporting to the Accounting Manager, you'll collaborate with cross-functional teams in a fast-paced, high-growth environment where accuracy, organization, flexibility, and sound judgment are essential.

Required Skills

• Bachelor's degree or equivalent combination of education and experience
• At least two years of experience managing trackers, purchase orders, contract processing, or related finance operations
• Experience working in high-volume, deadline-driven environments
• Proficiency with Microsoft Office, particularly Excel
• Strong organizational, interpersonal, written, and verbal communication skills
• Exceptional attention to detail
• Ability to work independently with minimal direction
• Demonstrated ability to multitask, prioritize responsibilities, anticipate challenges, and meet deadlines
• Creative and resourceful problem-solving abilities
• Ability to contribute effectively in a collaborative, interdisciplinary team environment
• Self-motivated and flexible approach to changing priorities

Nice to Have Skills

• Experience in the life sciences, biotechnology, healthcare, or a rapidly growing startup environment
• Familiarity with financial and legal systems or portals
• Knowledge of contracts, purchase orders, invoices, and vendor payment processes
• Experience with Coupa, Concur, Sage Intacct, or similar systems
• Advanced Microsoft Word, Excel, and PowerPoint skills, including VLOOKUPs and Pivot Tables
• Experience with Smartsheet
• Familiarity with systems such as Net Suite, Oracle, Expensify, or comparable platforms

Preferred Education and Experience

• Bachelor's degree in accounting, finance, business, or a related field, or equivalent professional experience
• Two or more years of experience in accounts payable, clinical vendor operations, finance administration, or a similar function
• Experience supporting purchase orders, contracts, payment tracking, or related processes within a growing organization

Other Requirements

• Work arrangement: Remote within the Pacific Time Zone, with the ability to travel to the Redwood City area as needed, potentially up to five days per week
• Ability to create and manage purchase orders for vendors supporting assigned studies
• Ability to process contracts and maintain payment trackers
• Ability to participate in assigned study finance meetings
• Ability to manage sensitive financial and vendor information with professionalism and discretion
• Comfort working in a fast-paced environment with evolving processes and priorities
• Six-month assignment with potential for extension