Public Records Coordinator; Specialist I​/II

Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Air District is currently accepting applications for the position of Public Records Coordinator (Staff Specialist I/II) in the Legal Office. This is an open recruitment for one (1) full‑time, represented position.

The Public Records Coordinator receives and tracks requests for Air District records under the California Public Records Act and coordinates the Air District’s response, while ensuring compliance with applicable legal requirements. The person in this role interacts with requestors to help them make focused and effective requests, and ensures that the Air District responds with a high level of customer service.

• Tracking, processing, and responding to requests for public records;
• Communicating with members of the public to help them understand what records the Air District has and how they can make effective requests;
• Coordinating with Air District staff across the agency to find relevant records;
• Collecting and organizing responsive records;
• Maintaining accurate logs and files;
• Ensuring compliance with applicable legal requirements, in coordination with Air District attorneys;
• Timely and accurately providing records to public requestors; and
• Exercising good, independent judgment and taking initiative when processing requests.

View the full classification specification here:

The Legal Division provides a wide array of legal services to support the entire Air District, including handling enforcement cases; advising on the California Environmental Quality Act, AB617 Community Emission Reduction Plans, contracts, grants, and finance matters; developing regulatory language; supporting the permitting program; reviewing records under the Public Records Act; and staying abreast of current legal developments in air quality throughout California and nationwide.

The Division utilizes a variety of tools to resolve enforcement actions, such as abatement orders, civil enforcement, and coordinating with other enforcement agencies, like local district attorneys or the state Attorney General. For cases in environmental justice communities, Air District staff can directly engage with community members when determining the appropriate legal remedies, including high enough penalties to reach deterrence‑based outcomes and ensure the community benefits from the related funds.

Bay Area Air District is a regional government agency, committed to achieving clean air to protect the public’s health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices. The Air District’s jurisdiction encompasses all of seven counties—Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others—southwestern Solano and southern Sonoma.

We take pride in our commitment to fostering a workplace that values diversity and promotes cultural awareness. We prioritize employee engagement by providing a collaborative and inclusive environment that encourages active participation and open dialogue. Additionally, we believe in pay equity and strive to create an equitable compensation structure. With a strong emphasis on work‑life balance, we understand the importance of supporting our employees’ well‑being both inside and outside the workplace.

Join us in a dynamic and inclusive culture where your contributions are celebrated and your growth is nurtured.

A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment.

• Maintains computer databases and program records.
• Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.
• Explains and interprets policies, rules and regulations regarding programs; gathers and…