Event & Catering Manager

Job Summary

The Event & Catering Manager will plan the operational aspects of banquets, meetings, weddings, and other social or business functions; supply food and other services; and supervise event & catering staff.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Supervises event & catering staff on-site.
• Ensures that members of the event & catering staff interact with guests in a courteous and professional manner.

• Orchestrate and oversee events. Time management and an ability to work quickly are essential. Consults with clients to plan and determine event operational requirements.
• Collaborates with Catering chef regarding special items to be served.
• Be the primary point of contact for our clients, providing consistent communication, listening to their needs, and being well‑versed in our offerings to ensure an exceptional event experience.
• Partake in walk‑throughs and client meetings.
• Address concerns about menu items, venues, and staffing; suggest rental and décor.
• Pre‑Event:
  Develop event sheets; plan menu selections with chefs; create floor plans; source and price rental orders; coordinate with venue partners and conduct site visits; allocate event labor with staffing manager; create packing lists with warehouse team.
• At the Event:
  Collaborate with Lead‑Steward regarding equipment, event set‑up, roll‑out and conclusion.
• Set up and arrange tables and chairs, serving stations, lines, tableware, serve ware, and silver ware.
• Ensure the venue is clean and food is handled in a sanitary manner with beverage standards consistently met.
• Conclude event properly and concisely, including return of all company equipment.
• Maintain accurate records of staffing and labor for catering services.
• Provide onsite coordination and actively communicate with client, vendors, and venue; ensure the event is set up as agreed; communicate with event captain to ensure proper allocation and serving in accordance with timeline; all guests and staff are safe, follow venue regulations; direct break down and load out at conclusion.
• Post‑Event:
  Follow‑up with client, vendors, and venues for insights; evaluate what went well and areas for improvement; inventory and organize; submit receipts and prepare additional accounting for weekly recap meetings.
• Engage and cultivate strong relationships with clients, vendors, and internal teams.
• Address problems or complaints concerning food or services provided.
• Perform other related duties as required.
• Assist the Sales & Design Team with any ad‑hoc projects that may arise.

• Excellent organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Extensive knowledge of event planning and catering requirements.
• Ability to work with clients to determine and anticipate event needs.
• Excellent managerial and supervisory skills.
• Ability to work at a fast pace.
• Extensive knowledge of food hygiene.

• Minimum of 3 years of client‑facing event planning experience as an Event Manager, Event Coordinator, Catering Manager, or comparable position.
• High school degree required;
  Bachelor’s degree in Hotel Management, Food Management or related field preferred.

• Prolonged periods of standing.
• Must be able to lift 15 pounds at a time.
• Ability to remain calm under pressure and deal with unexpected situations.

• Passionate about hospitality and client service.
• Highly organized and detail‑oriented.
• Flexible and adaptable in a fast‑paced, fluid environment.
• Motivated, proactive, and hands‑on to ensure a successful event.
• Have excellent verbal, written, and listening skills.
• Have a strong reputation for accountability and reliability.
• Possess effective decision‑making and problem‑resolution skills.
• Willing and able to work on weekends, holidays and diverse segments throughout the day at venues across the Bay Area, dependent on the event schedule.
• Hardworking and humble with a positive attitude.
• Working knowledge of Excel, Word, Outlook, and Visio (beneficiary).

• Minimum of 3 years of client‑facing event planning experience as an Event Manager,…